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Rivian
Rivian
H1B Visa SponsorAutomotiveConsultingLogistics
Rivian develops electric vehicles with the aim of making transportation more sustainable while preserving opportunities for adventure. The company describes its work as part of a broader effort to reduce atmospheric carbonization, bringing together teams across automotive, logistics, and consulting. Rivian hires students and experienced professionals and emphasizes diverse perspectives, purposeful work, and a culture built to support long-term innovation.
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Remote Administrative Assistant at Rivian

Provide remote administrative support to the CEO and COO of a mental healthcare practice. Coordinate executive schedules, priorities, meetings, projects, events, and follow-up.

USUnited StatesCTConnecticutFLFloridaKSKansasKYKentuckyMDMarylandMAMassachusettsMIMichiganNJNew JerseyNYNew YorkNCNorth CarolinaOHOhioPAPennsylvaniaSCSouth CarolinaTXTexas
$45,000 – $50,000 / year
RemoteFull-timeJuniorMiddleEnglish RequiredAdministrative Assistant

Description

  • Manage recurring daily, weekly, monthly, and quarterly tasks for two executives.
  • Oversee the CEO and COO calendars, arrange internal and external meetings and domestic travel, and reserve time for priority work.
  • Help plan company-wide meetings and handle occasional travel requests.
  • Prepare and edit documents, presentations, and reports for executive meetings and external partners.
  • Coordinate meetings and track agendas, notes, revisions, decisions, action items, and stakeholder deadlines.
  • Review and prioritize requests, calls, and messages, and draft responses for executives when appropriate.
  • Support executive expense tracking and reimbursement processing.
  • Coordinate conference planning in support of leadership and growth initiatives.
  • Contribute to special projects led by the CEO and COO.
  • Track timelines, deliverables, commitments, accountability, and deadlines.
  • Safeguard confidential clinical, People Operations, and business information.
  • Help maintain accurate data and administer Google, Salesforce, Monday.com, and other company-wide applications.
  • Coordinate gifts for employee milestones.
  • Arrange logistics for in-person and virtual events and support client engagement activities.
  • Use independent judgment and discretion to complete work and make decisions.
  • Act as a key contact for external parties and provide high-quality customer service.
  • Handle other related duties assigned by the CEO or COO.

Requirements

  • Bachelor’s degree required.
  • At least two years of administrative support or customer service experience.
  • Experience handling technical and confidential tasks.
  • Strong written and verbal communication skills.
  • Ability to support C-suite executives in a virtual environment.
  • Problem-solving and time-management skills.
  • Highly organized, with the ability to manage competing priorities.
  • Proficiency with a range of technology platforms and systems; Google Suite is required, and Monday.com, Salesforce, and EHR/EMR platforms may be used.
  • Advanced computer skills and technical aptitude.
  • Employment depends on successfully completing a background check.
  • Must be authorized to work in the United States; visa sponsorship is not available.

Benefits

  • Three weeks of front-loaded paid time off, with increases at milestones.
  • Annual office closure from December 25 through January 1, plus seven additional paid holidays.
  • Annual Impact Days for volunteering or professional development.
  • Annual flexible benefit reimbursement.
  • Medical, dental, and vision insurance, plus an employee assistance program and other wellness programs.
  • Free and insurance-based mental health care options.
  • Voluntary benefits, HSA, DCA, FSA (depending on plan), and transit and parking options.
  • 401(k) plan with employer match.
  • Potential referral bonus.
  • Bereavement leave, including pet bereavement.
  • Tenure acknowledgments.

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