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Keywords Studios
Keywords Studios
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Keywords Studios provides technology-enabled services to the global video game industry. Its work spans game development, art production, audio, quality assurance, localization, marketing, player engagement, accessibility, content globalization, and AI and technology solutions. With operations built on decades of industry experience, the company supports game creators and publishers across multiple stages of development and delivery. Keywords Studios also emphasizes responsible business practices and shares industry expertise focused on improving experiences for players worldwide.
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Audio Localization Planning Coordinator - Keywords Studios, Canada Remote

Coordinate voice talent, studio resources, schedules, and recording sessions for Keywords Studios’ video-game localization and audio production work. Support accurate planning, secure material handling, and smooth studio operations.

CACanada
$30,000 – $37,000 / year
RemoteFull-timeMiddleSeniorEnglish RequiredTranslator

Description

  • Plan and maintain daily and weekly recording schedules across internal and external studios.
  • Book voice talent, Artistic Directors, Sound Operators, and recording rooms.
  • Verify the availability of talent and technical resources.
  • Assign studios and resources while resolving scheduling conflicts.
  • Coordinate activities among talent, Artistic Directors, Sound Operators, Production Coordinators, Project Managers, and studio teams.
  • Monitor schedule changes, cancellations, rescheduling, pickups, retakes, and urgent operational requirements.
  • Confirm that recording materials and instructions are ready before each session.
  • Distribute and monitor materials securely in line with confidentiality requirements.
  • Prioritize recording windows and resolve conflicts with Production Coordinators and Project Managers.
  • Escalate risks involving missing materials, resource conflicts, or outstanding confirmations.
  • Manage actor access and direct talent to the appropriate recording studios.
  • Negotiate one-off rates in accordance with the defined strategy.
  • Provide recording-status updates to the Production Coordinator.
  • Maintain calendars, planners, trackers, spreadsheets, and scheduling systems.
  • Record sessions, confirmations, changes, cancellations, rescheduling, and associated costs.
  • Develop and maintain booking guidelines while documenting project requirements.
  • Contribute to improvements in processes and planning tools.
  • Improve recording-booth utilization.
  • Maintain administrative data for supplies, bookings, session records, and payments.
  • Process documentation for talent, vendors, and external audio resources.
  • Collect signatures and archive contracts, NDAs, Actors’ Agreements, and vendor records.
  • Maintain communication with the local Audio Production Team and internal and external stakeholders.
  • Assist with client-facing activities when needed.
  • Provide operational coverage for Production Coordinators and the Recording Studio Manager during absences or peak workloads.

Requirements

  • Prior experience in production coordination, booking, planning, casting, dubbing, audiovisual production, localization, or a related field.
  • Strong organizational skills with the ability to manage multiple schedules simultaneously.
  • Excellent written and spoken English communication skills.
  • Working knowledge of Google Workspace, Excel or Sheets, shared calendars, and operational trackers.
  • Knowledge of the video-game industry, including publishers, developers, and platforms, is an advantage.
  • Adaptability to changing workflows and new tools.
  • Knowledge of relevant local regulations is an advantage.
  • Experience in dubbing, game localization, voice-over, or audio post-production.
  • Understanding of recording-studio workflows.
  • Experience handling contracts, NDAs, freelancer payments, or vendor documentation.
  • Familiarity with file-transfer tools and material-tracking processes.
  • Spanish language skills are an advantage.
  • Ability to work under pressure, adjust to shifting priorities, and meet deadlines in a fast-paced environment.
  • Proactive, dependable, detail-focused, and able to respond with urgency.
  • Effective communication skills with talent, vendors, technical teams, and internal stakeholders.
  • Ability to handle sensitive, confidential, and client-related information appropriately.
  • Sound judgment when prioritizing work and negotiating rates or availability with external resources.
  • Strong problem-solving, decision-making, organizational, and analytical abilities.
  • Collaborative and motivated, with the willingness to learn and use company-specific tools and methods.

Benefits

  • Full-time permanent employment
  • Extended health and dental coverage
  • Paid vacation and provincially mandated leave
  • Employee wellness and support programs

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