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The Ohio State University, Main Campus
The Ohio State University, Main Campus
1 – 10 Employees
Education
The Ohio State University, Main Campus is a public research university in Columbus, Ohio, founded in 1870. Its academic community spans undergraduate, graduate, and professional education, alongside research initiatives and partnerships that connect students, faculty, and industry collaborators. The university also supports campus life through academic, recreational, and wellness services, while promoting community involvement, leadership development, and an inclusive experience across its Ohio campuses.
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Administrative Assistant II, Cardiovascular Medicine — Hybrid

Provide administrative and operational support to Ohio State cardiovascular medicine faculty and clinical activities. Coordinate schedules, travel, human resources, finances, facilities, and departmental events.

USUnited StatesOHOhioHybridFull-timeMiddleSeniorEnglish RequiredAdministrative Assistant

Description

  • Deliver administrative, operational, and business support to non-invasive cardiovascular medicine faculty
  • Manage daily business activities for twelve faculty members
  • Maintain clinical assignments across QGenda, IHIS, and Outlook
  • Coordinate physician leave, clinic openings, and clinic closures
  • Prepare and submit physician expense reports
  • Arrange business travel and complete related documentation
  • Support faculty and staff onboarding, offboarding, and transition activities
  • Manage calendars and coordinate communications
  • Organize meetings, conferences, workshops, and special events
  • Prepare and distribute agendas, meeting materials, and follow-up communications
  • Address facilities and space needs for heart failure faculty and staff
  • Lead the development and maintenance of division clinical and call schedules
  • Communicate schedule details, locations, issues, and concerns to physicians
  • Manage urgent patient scheduling requests and priority scheduling initiatives
  • Track template changes, access availability, and scheduling metrics
  • Provide administrative assistance and project support to non-invasive cardiologists
  • Coordinate daily finance, human resources, outreach, marketing, facilities, and space activities
  • Implement, assess, and revise administrative policies and procedures
  • Research and assemble information for departmental reports and strategic planning
  • Initiate travel, eRequest, and Human Resources Action processes
  • Act as a liaison with university offices, faculty, staff, and external agencies

Requirements

  • Final candidates must successfully complete a background check
  • A drug screen or physical examination may be required after an offer is made
  • Use scheduling and template software to maintain clinical schedules
  • Coordinate clinical scheduling, faculty support, financial transactions, human resources processes, facilities and space needs, communications, travel, and event logistics
  • Prepare and submit expense reports by required deadlines
  • Coordinate business travel and complete spend authorizations and travel documentation
  • Support faculty and staff onboarding, offboarding, and transitions
  • Manage calendars and arrange meetings, conferences, workshops, and special events
  • Research, gather, and consolidate information for complex departmental reports
  • Serve as a liaison with university offices, faculty, staff, and external agencies

Benefits

  • Regular employment position
  • First-shift schedule with 40 scheduled hours
  • Background check required for final candidates
  • A drug screen or physical examination may be required after an offer is made

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