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HeadQuarters
HeadQuarters
11 – 50 Employees
H1B Visa SponsorConsultingFinanceMarketing
HeadQuarters provides transparent staffing and shared services for cannabis businesses. Founded in 2018, the company supports growing operators with industry-focused expertise across accounting, sales administration, marketing, and cannabis collections. Its work includes improving cash-flow reporting, coordinating operational processes, and helping teams manage SKUs, deliveries, and sales orders more efficiently. HeadQuarters serves cannabis companies seeking specialized operational support as they scale.
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Accounts Payable and Receivable Specialist (Mexico, Remote)

Handle vendor invoices, customer billing, payments, reconciliations, and aging follow-up in a remote AP/AR role. Maintain reliable financial records and help the finance team complete month-end close.

MXMexicoRemoteFull-timeMiddleSeniorEnglish RequiredAccounts Receivable
ERP

Description

  • Check vendor invoices and supporting documents for accuracy and completeness
  • Match invoices to purchase orders and receiving records when applicable
  • Verify general ledger coding and record invoices in the accounting system
  • Arrange vendor payments in line with agreed payment terms
  • Reconcile vendor statements and address invoice discrepancies
  • Track accounts payable aging and follow up on unpaid invoices
  • Answer vendor questions and keep accounts payable records organized
  • Prepare and send accurate customer invoices each day
  • Record customer payments and match receipts to open invoices
  • Reconcile customer accounts and investigate payment differences or unallocated cash
  • Track accounts receivable aging and pursue overdue balances to support timely collection
  • Answer customer questions about invoices, payments, and account balances
  • Keep customer billing and payment records accurate
  • Compile accounts receivable aging reports and assist with month-end close

Requirements

  • At least three years in accounts payable, accounts receivable, or a comparable accounting role
  • Basic knowledge of accounting standards and invoice processing
  • Experience using accounting or ERP systems and Microsoft Excel
  • STAMPLI or SAGE experience is a plus
  • Strong attention to detail, organizational ability, and time management
  • Clear communication and problem-solving skills
  • Professional English proficiency at B2+ or C1 level
  • Able to handle daily transaction volumes, meet deadlines, and prioritize work

Benefits

  • Fully remote work in a flexible, collaborative setting
  • Career growth through hands-on ownership, exposure to emerging AI technologies, and ongoing learning

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