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University of Wisconsin-Madison मैडिसन, विस्कॉन्सिन में स्थित एक सार्वजनिक शोध विश्वविद्यालय और University of Wisconsin System का प्रमुख कैंपस है। इसका शैक्षणिक और शोध समुदाय मानविकी, विज्ञान तथा अनुप्रयुक्त विषयों तक फैला हुआ है, और विश्वविद्यालय हर वर्ष शोध में 1 अरब डॉलर से अधिक का निवेश करता है। यह विश्वविद्यालय स्नातक और स्नातकोत्तर शिक्षा को सामुदायिक outreach, कैंपस संसाधनों और खेलकूद के साथ जोड़ता है तथा सार्वजनिक सेवा पर केंद्रित Wisconsin Idea से मार्गदर्शन प्राप्त करता है। इसके कार्य में विविधता, समावेशी उत्कृष्टता और व्यापक समुदाय के साथ सहभागिता पर भी जोर दिया जाता है।
Administrative Assistant - UW-Madison Extension (Hybrid)
Provide administrative and operational support for UW-Madison Extension’s Positive Youth Development Institute. Coordinate records, purchasing, communications, calendars, and program activities.
विवरण
- Support Institute leadership, state and regional Program Managers, and professional staff with comprehensive administrative services
- Update Institute websites, SharePoint resources, calendars, directories, organizational charts, and shared documents
- Manage records, files, and document libraries according to organizational and state retention requirements
- Coordinate purchasing, contracts, supplies, expense reports, and related administrative processes
- Assist with volunteer programs, training records, certifications, and supporting documentation
- Coordinate administrative and operational activities that enable efficient program delivery
- Handle communications, including sending, receiving, copying, and distributing materials under established procedures
- Maintain electronic and physical records associated with work operations
- Arrange logistics and secure resources for meetings, conferences, travel, and work unit activities
- Act as an initial contact by providing general organizational information and directing complex inquiries
- Use technology to collect, analyze, and prepare communications materials
- Coordinate general office operations and management, with potential supervision of student assistants
- Work occasional evenings and weekends when required
- Arrange personal transportation for periodic in-state work travel
आवश्यकताएँ
- High school diploma or equivalent
- Proven customer service experience assisting visitors, clients, or customers
- Proficiency with Microsoft Office 365, including Outlook, Word, Excel, Teams, SharePoint, and calendar management tools
- Strong organizational ability, including multitasking, prioritization, deadline management, and attention to detail
- Excellent written and verbal communication skills
- Ability to work effectively with people from varied backgrounds and perspectives
- Ability to work independently under general supervision while contributing to a collaborative team
- Valid driver’s license and reliable independent transportation for periodic in-state travel, or compliance with UW-Madison vehicle-use authorization requirements
- Authorization to work in the United States without employer sponsorship
- Ability to pass an initial caregiver check and recurring checks every two years
- Preferred: 1–3 years of clerical or administrative support experience in an office environment
- Preferred: Experience scheduling calendars, coordinating office events and meetings, and managing daily office activities
- Preferred: Experience processing payments, ordering supplies, paying vendor invoices, and arranging travel in a complex financial environment
लाभ
- Generous paid time off
- Health, dental, vision, and life insurance
- Tax-advantaged savings accounts
- Participation in the Wisconsin Retirement System pension fund
- Up to two remote-work days per week
- University-provided computer for approved remote work
- Disability or pregnancy-related accommodations during the hiring process
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