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Administrative Assistant II - Austin or Plano, Texas (Onsite)
Support Abbott’s Neuromodulation operations in Austin or Plano, Texas, through executive calendar management, travel coordination, document preparation, onboarding, and departmental administration.
विवरण
- Answer incoming calls and manage calendars
- Arrange meetings, couriers, and domestic and international travel
- Handle correspondence and process expense reports
- Organize meetings and events
- Create and revise business documents and prepare presentations from source materials
- Set up teleconferences and BlackBerry devices
- Coordinate remote access issues as a liaison
- Assist with tracking departmental budget expenditures
- Maintain departmental files in accordance with corporate and government regulations
- Follow purchasing, requisition, security, privacy, branding, and copy center procedures
- Order business cards and stationery
- Work with Microsoft Office Suite and other business-specific software
- Coordinate office setup and onboarding for new employees
- Train new administrative assistants or coordinate their work
- Identify and resolve scheduling conflicts proactively
- Serve as the primary contact for the manager’s schedule
आवश्यकताएँ
- High school diploma or GED, or an equivalent combination of education and work experience
- At least three years of administrative experience or equivalent experience
- Ability to work with general instruction and limited supervision
- Intermediate to advanced proficiency with Microsoft Office Suite
- Working knowledge of Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook
- Some college coursework or post-secondary education is preferred
- Intermediate to advanced understanding of business processes and requirements
- Ability to manage confidential or business-sensitive information
- Ability to interact consistently with senior-level executives
लाभ
- Career development opportunities with an international company
- Free medical coverage through the Health Investment Plan (HIP) PPO medical plan for qualifying employees
- Retirement savings plan with a substantial employer contribution
- Tuition reimbursement
- Freedom 2 Save student debt program
- FreeU education benefit toward a bachelor’s degree
- Employee wellness and health benefits
- Equal Opportunity Employer commitment to workplace diversity
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