Avicado is a construction technology consultancy that helps owners of large capital programs use project data and digital systems to improve delivery and project controls. Its work spans advisory, implementation, integrations, managed services, analytics, reporting, training, and staff augmentation, with a focus on project management information systems and connections to financial and ERP platforms. Avicado supports institutional and commercial owners across sectors including healthcare, education, government, data centers, energy, transportation, and water infrastructure, working with tools such as Procore, Trimble, and Autodesk.
Business Operations Coordinator
Coordinate project, people, and financial data for Avicado, a construction technology consultancy. Support project closeout, onboarding, invoicing, SOPs, and remote operations from Argentina.
Tavsif
- Convert closed Salesforce opportunities into active projects across Toggl, Excel, and Notion.
- Assess whether deals need new projects or additions to existing ones, and escalate when needed.
- Close completed projects across internal systems.
- Resolve missing or conflicting information with Sales, Contracts, Finance, and consulting teams.
- Help project managers manage time-entry tools, including adding new hires to projects and moving entries.
- Keep project, client, and employee records accurate across tools and datasets.
- Update records when employees join the company or change teams.
- Make bulk updates, including CSV uploads, and check data quality each week.
- Complete weekly and monthly maintenance procedures for project and people data and system backups.
- Join closeout, kickoff, and renewal discussions, track follow-up actions, and keep systems aligned with team expectations.
- Assist Finance and directors with month-end close, pre-invoicing preparation, and project-data updates used for billing.
- Handle recurring manual tasks across Business Operations, Finance, Sales, and Consulting, and document the processes as SOPs.
- Improve SOPs and surface process bottlenecks and blockers.
Talablar
- Strong spreadsheet skills, including Excel lookups, filters, pivot tables, and cleaning and uploading CSV files.
- Experience with employee, client, or project onboarding.
- Precision when following standard operating procedures.
- Experience using SaaS business tools such as Salesforce, time-tracking platforms, and Notion.
- Sound judgment in ambiguous situations, including knowing when to escalate.
- Clear written English and effective communication in a remote setting.
- Comfort using AI tools and verifying generated output before relying on it.
- Preferred: background in professional services such as consulting, law, accounting, architecture and engineering, IT services, or marketing.
- Preferred: familiarity with billable time, backlog, and invoicing.
- Preferred: experience working in or alongside Finance on invoicing or recurring financial reports.
- Preferred: experience maintaining data quality in Excel.
- Responsive, innovative, entrepreneurial, empowered, performance-driven, accountable, even-tempered, and coachable.
Imtiyozlar
- Competitive compensation.
- Health insurance.
- 401(k) with employer match.
- Flexible paid time off.
- Remote work.
- Philanthropic matching gift program.
- Flexible work arrangements.
- Career development opportunities.
- Employee resource groups.
- Great Place to Work certification.
- Inc. Best Workplaces recognition.
- AYA Award recognition for promoting equality and positive change for women in technology.
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