Executive Administrator, C-Suite (Hybrid) – Christian Brothers Automotive

Texas Hibrid Normă întreagă Nivel mediu Senior Limbă Obligatorie: engleză Asistent executiv

Descriere

Deliver comprehensive, high-level support to the Chief Executive Officer
Serve as an administrative partner to the Chief Financial Officer and Chief Development Officer
Control executive access and communications by prioritizing urgent matters and limiting interruptions
Safeguard confidential financial, strategic, legal, and contractual information
Support the CEO and CFO with fiduciary duties and secure sensitive signatures
Align and manage the daily schedules of three C-suite leaders
Develop briefing materials for internal and external executive meetings
Direct preparation for Leadership Team meetings and Board sessions
Create agendas, document confidential minutes, and monitor executive follow-up actions
Coordinate executive travel, lodging, calendars, and expense submissions
Support Executive Office budget administration, expense processing, and procurement
Work with the Neighborly Department to coordinate Town Halls, celebrations, and office initiatives
Provide administrative assistance to the Christian Brothers Automotive Foundation
Serve as a flexible cross-functional support resource for the Support Center
Handle event, meeting, and gathering logistics, including setup and teardown
Coordinate meal ordering, organization, delivery, and immediate administrative assistance
Cultivate a welcoming, responsive, and community-focused workplace environment

Cerințe

Demonstrated experience supporting several C-level executives, including a CEO, CFO, and CDO, in a fast-moving workplace
A flexible, service-focused approach and willingness to assist with varied Neighborly Department responsibilities, including physical event setup and meal logistics
A strong record of protecting highly confidential financial and strategic information
Ability to balance executive priorities with changing Support Center tasks while remaining composed and welcoming
Proficiency with Microsoft Word, PowerPoint, and Excel
Working knowledge of QuickBooks or a comparable accounting platform
Excellent written and verbal communication skills
Ability to represent the Executive Team with professionalism, discretion, and humility
Ability to occasionally bend, twist, and turn
Ability to remain seated for extended periods
Ability to lift or move up to 50 pounds
U.S. work authorization verified through employment eligibility documentation is required

Beneficii

Hybrid and in-office work arrangement
Medical, vision, dental, disability, and life insurance coverage
401(k) employer match
Employee Stock Ownership Program
Three weeks of paid vacation
Ten paid holidays
Employer-funded financial wellness program and access to SmartDollar and EveryDollar
Limited travel, generally totaling fewer than two weeks annually

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