Heartland Business Systems is an IT consulting and cybersecurity provider that helps organizations connect technology decisions with business priorities. Its services span cloud solutions, data center management, managed IT, application development, AI and analytics, and cybersecurity risk assessments. HBS works with clients across consulting, healthcare, and education to modernize operations, support collaboration, improve resilience, and protect critical data, systems, and people through tailored technology programs.
Senior Sales Executive Assistant at Heartland Business Systems (Hybrid)
Support the CRO and sales leadership at Heartland Business Systems in a hybrid executive assistant role. Manage calendars, meetings, travel, expenses, communications, and sales events.
Description
- Partner with the CRO and sales leadership to balance competing priorities, anticipate needs, and enable sound business decisions.
- Own the CRO’s complex calendar through strategic scheduling, request evaluation, prioritization, and conflict resolution.
- Coordinate internal and external meetings, leadership routines, cross-functional initiatives, and sales forums.
- Organize recurring sales meetings and related communications, including monthly calls, agendas, content, and follow-up distribution.
- Arrange detailed domestic travel, covering flights, accommodations, and ground transportation.
- Manage the CRO’s expense process from submission and review through approval.
- Direct end-to-end logistics for executive and sales events, including vendors, catering, communications, and materials.
- Apply artificial intelligence to improve business processes and operational efficiency.
- Assist with executive communications and professional social media activity alongside Marketing.
- Handle administrative and operational work such as invoice processing, vacation approvals, performance review coordination, and executive meeting logistics.
- Provide coverage for other administrative responsibilities when needed.
Requirements
- Bachelor’s degree or comparable professional experience.
- At least six years of administrative experience, including three or more years supporting executive leaders.
- Sound judgment to act independently when appropriate, escalate when necessary, and take ownership of solutions.
- Excellent organization, prioritization, and time-management abilities for handling multiple urgent requests at once.
- Advanced working knowledge of Microsoft Office, especially Outlook, Word, Excel, and PowerPoint.
- A clear focus on achieving outcomes.
- Strong ability to prioritize work effectively.
- Collaborative, team-oriented approach.
- Professional conduct and a consistently respectful demeanor.
Benefits
- A competitive compensation package that may include bonuses, incentives, commissions, fair wages, retirement plans, and benefits with HSA-compatible options.
- Opportunities for career growth.
- Opportunities to participate in the community.
- Support for personal development.
- Employee and family celebrations.
- Green and sustainability initiatives.
- Paid personal time off.
- Support for work-life balance.
- Employee recognition and awards.