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Cadence Solutions
Cadence Solutions
11 – 50 Employees
B2BConsultingEnterprise
Cadence Solutions is a consulting and systems integration firm that helps organizations manage information and modernize digital workplaces. Its work spans Microsoft 365, SharePoint Online and Server, Microsoft Purview, Power Platform, OpenText, and related enterprise content management environments. The team supports SharePoint implementations, large-scale content migrations—including its Peregrine migration solution—governance assessments, content strategy, classification, records management, eDiscovery, data loss prevention, and Copilot readiness. Cadence Solutions also provides Microsoft 365 training and workshops, helping organizations apply practical governance, compliance, and data-management practices across their technology ecosystems.
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Remote US Payroll Specialist

Process accurate, multi-state US payroll for Cadence Solutions, a clinical AI company focused on automating chronic disease treatment. The role also supports payroll taxes, benefits, audits, reporting, and employee inquiries.

USUnited StatesRemoteFull-timeMiddleSeniorEnglish RequiredPayroll

Description

  • Process US pay groups on biweekly and semimonthly schedules, handling previews, audits, approvals, and funding.
  • Verify hires, departures, pay changes, retroactive earnings, bonuses, commissions, and other one-time payments.
  • Review payroll results, investigate discrepancies, and resolve or escalate issues before submission.
  • Calculate and issue off-cycle and manual payments, including final wages.
  • Audit time records and address missing punches, unapproved hours, and exception pay.
  • Administer garnishments, child support, tax levies, and other court-ordered deductions.
  • Track and audit PTO and leave accruals, coordinating payroll treatment for leave.
  • Help maintain multi-state payroll tax compliance, including agency notices, registrations, rate changes, and account records.
  • Assist with quarter-end and year-end work, including W-2 preparation, reconciliation, review, and W-2c corrections.
  • Support internal and external audits covering 401(k), workers’ compensation, and financial records.
  • Maintain payroll procedures, audit trails, controls, approval workflows, and separation of duties.
  • Work with Finance on payroll funding, general ledger mapping, journal entries, and account reconciliations.
  • Reconcile benefit deductions and carrier invoices, correct discrepancies, and manage arrears.
  • Coordinate with People to keep employee records accurate and reflect personnel changes correctly.
  • Assist with 401(k) contribution and loan processing, funding, and census reporting.
  • Share payroll deadlines, missing information, and outstanding exceptions with relevant partners.
  • Answer employee payroll questions and explain findings and expected correction timelines.
  • Prepare routine and ad hoc payroll reports for Finance, People, and leadership.
  • Assist with payroll system testing, upgrades, acquisitions, and implementation work.
  • Spot recurring errors and manual tasks, propose improvements, and help automate processes.
  • Keep payroll procedures and checklists up to date.
  • Report to the Senior Payroll Manager.

Requirements

  • At least five years of practical US payroll processing experience, including multi-state payroll.
  • Experience handling multiple pay groups and pay schedules, including biweekly and semimonthly cycles.
  • Working knowledge of federal and multi-state wage and hour rules, payroll taxes, and pay practices.
  • Careful and accurate work, with the ability to manage competing priorities and meet firm payroll deadlines.
  • Strong analytical and problem-solving ability, including investigating discrepancies, reconciling records, and documenting resolutions.
  • Sound discretion when handling confidential compensation and employee data.
  • Clear written and spoken communication with employees, managers, and cross-functional partners.
  • Ability to work independently in a fully remote setting, own recurring duties, and promptly raise risks.
  • Rippling experience preferred.
  • Experience with state and local payroll tax registrations and account setup preferred.
  • Healthcare or other multi-site workforce experience, particularly with a sizable hourly workforce, preferred.
  • Experience supporting payroll during organizational growth, acquisitions, or system implementations preferred.

Benefits

  • Competitive compensation and equity*
  • Fully remote work
  • Comprehensive medical, dental, and vision coverage
  • Paid time off
  • 401(k) plan with matching
  • Paid parental leave
  • Home office stipend

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