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Remote US Payroll Specialist
Process accurate, multi-state US payroll for Cadence Solutions, a clinical AI company focused on automating chronic disease treatment. The role also supports payroll taxes, benefits, audits, reporting, and employee inquiries.
Сипаттама
- Process US pay groups on biweekly and semimonthly schedules, handling previews, audits, approvals, and funding.
- Verify hires, departures, pay changes, retroactive earnings, bonuses, commissions, and other one-time payments.
- Review payroll results, investigate discrepancies, and resolve or escalate issues before submission.
- Calculate and issue off-cycle and manual payments, including final wages.
- Audit time records and address missing punches, unapproved hours, and exception pay.
- Administer garnishments, child support, tax levies, and other court-ordered deductions.
- Track and audit PTO and leave accruals, coordinating payroll treatment for leave.
- Help maintain multi-state payroll tax compliance, including agency notices, registrations, rate changes, and account records.
- Assist with quarter-end and year-end work, including W-2 preparation, reconciliation, review, and W-2c corrections.
- Support internal and external audits covering 401(k), workers’ compensation, and financial records.
- Maintain payroll procedures, audit trails, controls, approval workflows, and separation of duties.
- Work with Finance on payroll funding, general ledger mapping, journal entries, and account reconciliations.
- Reconcile benefit deductions and carrier invoices, correct discrepancies, and manage arrears.
- Coordinate with People to keep employee records accurate and reflect personnel changes correctly.
- Assist with 401(k) contribution and loan processing, funding, and census reporting.
- Share payroll deadlines, missing information, and outstanding exceptions with relevant partners.
- Answer employee payroll questions and explain findings and expected correction timelines.
- Prepare routine and ad hoc payroll reports for Finance, People, and leadership.
- Assist with payroll system testing, upgrades, acquisitions, and implementation work.
- Spot recurring errors and manual tasks, propose improvements, and help automate processes.
- Keep payroll procedures and checklists up to date.
- Report to the Senior Payroll Manager.
Талаптар
- At least five years of practical US payroll processing experience, including multi-state payroll.
- Experience handling multiple pay groups and pay schedules, including biweekly and semimonthly cycles.
- Working knowledge of federal and multi-state wage and hour rules, payroll taxes, and pay practices.
- Careful and accurate work, with the ability to manage competing priorities and meet firm payroll deadlines.
- Strong analytical and problem-solving ability, including investigating discrepancies, reconciling records, and documenting resolutions.
- Sound discretion when handling confidential compensation and employee data.
- Clear written and spoken communication with employees, managers, and cross-functional partners.
- Ability to work independently in a fully remote setting, own recurring duties, and promptly raise risks.
- Rippling experience preferred.
- Experience with state and local payroll tax registrations and account setup preferred.
- Healthcare or other multi-site workforce experience, particularly with a sizable hourly workforce, preferred.
- Experience supporting payroll during organizational growth, acquisitions, or system implementations preferred.
Артықшылықтар
- Competitive compensation and equity*
- Fully remote work
- Comprehensive medical, dental, and vision coverage
- Paid time off
- 401(k) plan with matching
- Paid parental leave
- Home office stipend
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