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InProduction
InProduction
201 – 500 Employees
HospitalityLogisticsMarketing
InProduction provides seating, staging, temporary structures, and scenic solutions for live events. Its event services bring together creative planning, custom design, inventory, installation, and teardown for indoor and outdoor productions. Sales teams, CAD designers, and event crews coordinate the details and timing, while the company’s integrated capabilities support a range of event setups through one provider.
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Payroll and Benefits Specialist

Administer multi-state payroll and employee benefits for InProduction’s U.S. live events business, supporting accurate pay for more than 500 employees.

USUnited StatesAZArizonaILIllinoisSCSouth CarolinaVAVirginia
$70,000 – $80,000 / year
HybridFull-timeMiddleSeniorEnglish RequiredHuman Resources

Description

  • Assist the Senior Manager of Payroll & Benefits with weekly and biweekly payroll for more than 500 employees across multiple states.
  • Manage benefit program enrollment and termination, including company plans and 401(k).
  • Maintain benefit participation records and send premium payments to providers.
  • Process online COBRA enrollment and coverage changes.
  • Keep employee files, records, and supporting documents complete and current.
  • Maintain payroll records and enter data into the payroll system.
  • Review timesheets, time card reports, and payroll registers for accuracy.
  • Process hires, departures, status and tax changes, leaves, deductions, direct deposits, pay rate changes, adjustments, and special payments.
  • Update payroll records to reflect authorized changes.
  • Respond to employee questions about pay, deductions, and payroll procedures.
  • Protect the confidentiality of payroll and other sensitive information.
  • Follow federal, state, and local payroll and benefits rules.
  • Prepare and distribute payroll, benefits, and personnel reports.
  • Reconcile payroll items against source records and verify general ledger coding.
  • Complete quarterly and year-end payroll filings accurately and on time, including W-2s and tax returns.
  • Handle other assigned duties.

Requirements

  • High school diploma required; a bachelor’s degree is preferred.
  • Seven or more years of relevant experience may substitute for a degree.
  • Three to five years of experience administering payroll, HRIS, and benefits processes.
  • Knowledge of HR fundamentals, multi-state payroll, benefits administration, and compliance, or comparable experience.
  • Strong communication, analytical, and organizational abilities.
  • Careful attention to detail and ability to meet deadlines.
  • Professional approach and strong employee service skills.
  • Paychex or comparable payroll software experience preferred.
  • Experience using Microsoft Office applications.
  • Strong analytical, critical thinking, and judgment skills.
  • Ability to escalate issues appropriately and take responsibility for results.
  • Interest in automating, simplifying, and documenting processes.
  • Self-directed approach and effective written and verbal communication.
  • Ability to occasionally lift office supplies and products weighing up to 20 pounds.

Benefits

  • Medical, dental, and vision coverage
  • 401(k) matching
  • Paid holidays
  • Paid vacation
  • Per diem

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