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Winning Assistants LLC
Winning Assistants LLC
51 – 200 Employees
ConsultingLogisticsMarketing
Winning Assistants LLC is a staffing and recruiting company that connects doctors, healthcare professionals, and business owners with skilled virtual assistants from a global talent pool. Its HIPAA-compliant support services cover administrative work, medical office management, marketing, and customer service, helping clients streamline daily operations, control costs, and dedicate more time to business growth.
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Part-Time Medical Administrative Assistant - Remote Philippines

Part-time remote role supporting appointment scheduling, EHR documentation, medication records, and billing data for a healthcare practice. Supports one provider across multiple locations without direct patient contact.

PHPhilippines
$10,400 – $12,480 / year
RemotePart-timeMiddleSeniorEnglish RequiredAdministrative Assistant

Description

  • Manage and coordinate appointments around the provider’s availability
  • Keep schedules accurate across several practice locations
  • Handle appointment scheduling and rescheduling
  • Initially support one provider across approximately five locations
  • Review patient records from lists supplied by the provider
  • Open and prepare patient sessions in the EHR/EMR system
  • Create and update provider notes using approved templates and instructions
  • Move relevant details into existing patient records
  • Prepare new-patient or admission records with existing templates
  • Enter medication details into the correct patient records
  • Keep patient information accurate and organized after appointments
  • Use Ethizio or comparable EHR/EMR platforms as the primary work systems
  • Collect and enter billing details using provider-supplied templates and instructions
  • Record provided CPT codes in patient files
  • Verify that billing data is accurate and well organized
  • Handle other remote administrative duties as assigned
  • Apply established templates, procedures, and healthcare workflows
  • Protect the accuracy and confidentiality of patient information
  • Learn and adjust to new systems and operating procedures
  • Provide administrative EHR/EMR assistance rather than medical scribing; the provider performs final dictation and supplies clinical details

Requirements

  • Prior healthcare, medical administration, EHR/EMR, or comparable healthcare support experience is strongly preferred
  • Hands-on EHR/EMR experience is strongly preferred, with multi-platform experience considered an advantage
  • Ethizio experience is beneficial but not essential
  • A clinical or medical background is preferred but not required
  • No medical degree, professional license, or clinical certification is specifically required
  • Experience supporting a U.S.-based healthcare practice or company is preferred but not required
  • Virtual assistant experience is useful, though relevant healthcare administration experience may substitute
  • Strong scheduling, calendar coordination, data-entry, and organizational abilities
  • Exceptional accuracy when handling patient, medication, documentation, and billing details
  • Ability to apply templates and detailed instructions precisely
  • Willingness and ability to learn healthcare systems, procedures, and workflows
  • Dependable, adaptable, and capable of working independently with limited supervision
  • Clear and professional spoken and written English communication
  • Relevant professional experience applicable to the role is required
  • Availability Tuesday, Wednesday, Friday, Saturday, and Sunday from 1:00 PM to 5:00 PM CDT is required
  • An NBI Clearance and/or Local Police Clearance background check must be submitted before onboarding
  • Availability for virtual video meetings with the camera on when required
  • Professional handling of confidential healthcare and patient information
  • Reliable laptop or desktop computer
  • Stable high-speed internet with a minimum speed of 25 Mbps
  • Noise-canceling headset
  • Functional webcam
  • Quiet, professional workspace

Benefits

  • Dedicated HR and contractor support team
  • Optional premium VPN access
  • HIPAA and cybersecurity training with certification provided
  • Top 1% virtual assistant performance training
  • Client-approved U.S. holidays
  • Client-approved paid or unpaid time off
  • Access to work tools and resources
  • Optional performance-based incentives, bonuses, or additional hours depending on performance
  • Independent contractor benefits and client-approved allowances

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