University of Wisconsin-Madison is a public research university in Madison, Wisconsin and the flagship campus of the University of Wisconsin System. Its academic and research community spans the humanities, sciences, and applied disciplines, with more than $1 billion invested annually in research. The university combines undergraduate and graduate education with community outreach, campus resources, and athletics, guided by the Wisconsin Idea’s focus on public service. Its work also emphasizes diversity, inclusive excellence, and engagement with the wider community.
Part-Time Financial Specialist, Hybrid
Manage purchasing, travel, reimbursements, and fund transactions for a UW–Madison research institute. Support faculty, staff, students, and guests across research and outreach activities.
Description
- Provide financial support to faculty, staff, students, and guests involved in research and outreach.
- Handle purchasing, travel arrangements, reimbursements, and other financial transactions.
- Respond to complex fiscal inquiries and explain information to varied audiences.
- Prepare communications and reports, and maintain a range of records.
- Assess transaction controls and recommend improvements to policies and procedures.
- Advise unit leadership on financial matters, recommendations, and status updates.
- Train staff in financial processes and sound practices as needed.
- Track financial transactions and fund balances.
- Prepare and reconcile complex reports and statements.
- Review and approve complex transactions, including assigning funding codes.
- Transfer expenses to the appropriate funding strings.
- Work with a small administrative team under the general supervision of the Administrative Associate Director.
Requirements
- Experience processing a range of financial transactions, such as invoices, purchase orders, expense reimbursements, or employer credit card purchases.
- Experience assigning expenses to appropriate funding sources.
- A track record of courteous, accurate, and timely service to internal and external stakeholders.
- Ability to work independently and collaboratively with colleagues.
- Ability to manage and prioritize several tasks or projects at once.
- Proficiency with Excel or similar spreadsheet software, including navigation, data entry, basic functions, and formatting.
- Associate degree.
- Ability to work in person at the Discovery Building on the UW–Madison campus.
- Availability to work at least 60% on campus and up to 40% remotely from within Wisconsin.
- Authorization to work in the United States without employer sponsorship.
- A resume and cover letter are required.
- Three references, including a current or former supervisor, are required for finalists.
- Employment may be contingent on a criminal background check.
- Preferred: experience interpreting financial terms and conditions, including allowability rules, budget limits, and compliance requirements.
- Preferred: familiarity with Universities of Wisconsin financial systems and workflows, such as Workday, ShopUW+, Concur, Assetworks, or Qualtrics.
- Preferred: experience arranging work-related travel for others.
- Preferred: experience in higher education.
- Preferred: adaptability to changing methods, requirements, and priorities.
- Preferred: strong time management and ability to prioritize work to meet deadlines.
- Preferred: bachelor's degree in business, accounting, public administration, or a related field.
Benefits
- Generous vacation, holiday, and sick leave.
- Competitive insurance plans and savings accounts.
- Retirement benefits.
- Some scheduling flexibility.