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WVU Online is the online learning initiative of West Virginia University, a land-grant institution founded in 1867. It delivers flexible online education for students balancing study with work, family, or other commitments, offering access to degree programs, academic resources, and learner support through a digital format. As part of West Virginia University’s education organization, WVU Online serves students seeking to advance their education remotely.
Part-Time Administrative Assistant, Honors College (Hybrid)
Support West Virginia University’s Honors College and Governors Honors Academy through calendar management, purchasing, travel coordination, events, student transportation, and program administration.
Description
- Manage calendars for the Honors College Dean and Associate Dean
- Arrange requested meetings and maintain media room and annex calendars
- Answer the front desk phone when student staff are unavailable
- Serve as the designated contact for student workers and timecards when the office administrator is unavailable
- Coordinate travel for the Honors College Dean and Associate Dean
- Schedule internal events for the full team
- Reconcile Honors College expenses
- Coordinate office responsibilities with the office administrator
- Support purchasing and expense reconciliation for affiliated units
- Prepare Governors Honors Academy course offerings and responsibility documents
- Reserve classrooms and coordinate evening faculty presentations
- Prepare faculty shopping lists and oversee academy purchasing
- Participate in Governors Honors Academy planning meetings
- Organize materials requested by faculty
- Coordinate student transportation between campuses and for off-campus trips
- Arrange off-campus travel
- Update the Governors Honors Academy student handbook and medication form
- Create Qualtrics forms for student information, insurance scans, waivers, and signatures
- Collaborate with deans to revise the course request form
- Communicate with high schools and parents about the Governors Honors Academy
- Provide payroll assistance
- Complete other assigned duties at the direction of the department.
- descriptionItems
Requirements
- Bachelor’s degree
- At least one year of experience with WVU business systems
- Equivalent combinations of related education and experience may be considered
- Valid U.S. driver’s license, as the role requires transporting students to events and making pickups and deliveries
- Master’s degree preferred
- Familiarity with WVU, the Honors College, and Governors Honors Academy preferred
Benefits
- 37.5-hour workweek
- 13 paid holidays
- 24 days of annual vacation leave
- 18 sick days per year
- Health insurance and other benefits
- 401(a) retirement savings plan with a 6% employee contribution match
- Eligibility to continue health insurance and other retiree benefits
- Wellness programs
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