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Carestream
Carestream
1,001 – 5,000 Employees
H1B Visa SponsorConsultingHealthcareManufacturing
Carestream develops imaging solutions used in healthcare settings such as pediatrics, sports medicine, and veterinary care, alongside non-destructive testing technologies for safety-critical industries including aviation and pipeline management. The company combines healthcare imaging, manufacturing, and technical expertise with an emphasis on innovation and operational excellence. Its careers profile reflects a large international organization where employees contribute to products and services designed to support clinical decision-making and industrial safety.
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Hybrid Administrative Assistant, Carestream Health

Support Carestream Health’s medical imaging operations and leadership team in Rochester. Coordinate travel, meetings, purchasing, communications, and office services.

USUnited StatesNYNew York
$56,000 – $65,000 / year
HybridFull-timeMiddleSeniorEnglish RequiredAdministrative Assistant

Description

  • Manage day-to-day administrative requests from the VP of Operations and DR Operations leadership team.
  • Arrange flights, hotels, and ground transportation.
  • Process and manage purchase orders.
  • Share communications, announcements, organizational updates, and key messages.
  • Coordinate meetings, conferences, and workshops, including logistics and materials.
  • Arrange employee events, celebrations, and lunches.
  • Maintain distribution lists for leaders and organizational groups.
  • Act as a contact for employees, vendors, customers, and site visitors.
  • Order and replenish office supplies.
  • Handle facility requests and coordinate with vendors.
  • Assist with onboarding and offboarding, including submitting PCDRs.
  • Create purchase requisitions and purchase orders.
  • Approve time exceptions and maintain vacation schedules.
  • Schedule and record notes for MOR, S&OP, and DR Operations leadership meetings.
  • Manage file-sharing group lists for the DR and SQA lab.

Requirements

  • At least five years of work experience, preferably including three or more years supporting business leaders in a similar role.
  • Handle confidential employee, business, and leadership information appropriately.
  • Work effectively in a busy office environment.
  • Manage competing responsibilities and meet tight deadlines.
  • Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
  • Proficiency with Microsoft Office, ideally Office 365.
  • Proficiency with Microsoft Teams, Zoom, or an equivalent platform.
  • Strong attention to detail.
  • Ability to prioritize, coordinate, and schedule meetings.
  • Strong verbal and interpersonal communication skills.
  • Ability to manage travel and expense systems.
  • Ability to process purchase orders and set up invoices for payment.
  • Show initiative and willingness to learn new tools.
  • No educational credential is specified.

Benefits

  • Option to work from home on Fridays.
  • Reasonable accommodations are available for individuals with disabilities.
  • Equal opportunity employer.

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