HarperCollins Publishers
HarperCollins Publishers
1,001 – 5,000 Employees
B2CeCommerceMedia

HarperCollins Publishers is a global media and publishing company that develops and distributes books across genres including fiction, children’s literature, biographies, and cookbooks. Its work connects authors with readers through a broad consumer publishing catalogue and digital commerce channels.

Founded in 1817, the company brings together editorial, creative, production, technology, and commercial teams involved in shaping books and bringing them to market. HarperCollins Publishers may appeal to professionals interested in careers across modern publishing, media, and eCommerce.

Administrative Assistant, Ecco Publishing (New York City, Hybrid)

Provide administrative support for Ecco’s fiction, memoir, and publishing work at HarperCollins. Coordinate meetings, expenses, awards submissions, manuscripts, and departmental tasks in New York City.

Description

  • Support the Publisher with fiction and memoir titles
  • Assist the Associate Publisher with presentations, expense tracking, seasonal deadlines, awards submissions, and invoices
  • Order office supplies and distribute materials
  • Reserve conference rooms
  • Record minutes at weekly team and seasonal meetings
  • Help guide manuscripts through publication under close supervision
  • Contribute to special departmental projects
  • Draft correspondence and memos, and complete internal forms
  • Schedule and coordinate meetings, video conferences, and conference calls, and record minutes
  • Prepare and distribute materials for team, department, and seasonal meetings
  • Process invoices and monthly expense reports
  • Prepare materials for seasonal meetings and sales communications
  • Order galleys and books for mailings
  • Coordinate awards submissions, including monthly deadline reminders to editors
  • Handle mailings as needed
  • Send manuscripts to production and coordinate with authors, agents, and other departments

Requirements

  • College degree or comparable work experience
  • Able to manage multiple tasks and use time effectively
  • Strong writing, communication, and organizational abilities
  • Proficient in Microsoft Word, Excel, and PowerPoint
  • Administrative or publishing-focused internship experience is a plus
  • Cover letter strongly preferred

Benefits

  • Comprehensive, competitive benefits package
  • Physical health benefits
  • Retirement and savings benefits
  • Caregiving benefits
  • Emotional wellbeing benefits
  • Transportation benefits
  • Optional benefits suited to employees’ needs and personal circumstances

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