The American College of Cardiology is a nonprofit professional medical society focused on improving cardiovascular care and patient outcomes. Its work supports cardiology clinicians through clinical guidelines, accredited education and certification, scientific publishing including the JACC family of journals, national registries, quality-improvement initiatives, conferences, advocacy, and patient education. The organization also helps advance cardiovascular research, professional development, and policy aimed at preventing and treating cardiovascular disease.
Governance Coordinator — Washington, DC (Hybrid)
Support the American College of Cardiology’s governance committees, member applications, and awards programs. Coordinate meetings, documentation, timelines, Salesforce records, and candidate selection activities.
Description
- Support multiple committees and related work groups managed by the Governance Office
- Arrange meetings for members and internal staff
- Prepare, organize, and distribute agendas and meeting materials
- Record accurate minutes and action items during fast-paced meetings
- Monitor deliverables and follow-up tasks through completion
- Maintain centralized records for the ACC Awards Program
- Create and update policies and procedures for administering the Awards Program and individual awards
- Build and manage schedules to keep award milestones on track
- Partner with communications and marketing teams to support application objectives
- Assist with applications from more than 500 candidates for committee and council vacancies
- Learn and communicate policies and procedures accurately to staff and applicants
- Oversee awards and committee inboxes and respond to inquiries promptly
- Create and update work groups and member records in Salesforce
- Generate and export reports from the committee application portal and Salesforce
- Handle additional duties as assigned
Requirements
- Bachelor’s degree
- At least two years of experience in a role requiring related knowledge and skills
- Strong interpersonal abilities when working with members and internal colleagues
- Excellent written and verbal communication skills, including grammar, spelling, copyediting, and proofreading
- Strong organizational skills, careful attention to detail, and a commitment to accuracy
- Proactive problem-solving skills and a willingness to learn and seek guidance
- Ability to manage competing assignments, establish priorities, and meet deadlines in a fast-paced setting
- Ability to stay composed and positive while prioritizing work under tight deadlines
- Consistent follow-through to complete assignments and responsibilities on time
- Ability to work independently while remaining motivated and adaptable
- Ability and responsibility to maintain the confidentiality of information and discussions
- Demonstrated ability to learn new software and technologies quickly
- Proficiency with Salesforce or a comparable CRM, including report creation and export
- Proficiency with Microsoft Teams, SharePoint, Word, Excel, PowerPoint, and Outlook
- Experience coordinating application, nomination, or awards programs
- Availability to work outside standard hours periodically when needed
- Willingness to undertake limited travel, including possible attendance at the Annual Meeting
- Healthcare, nonprofit, or membership-association experience preferred
Benefits
- Medical, dental, and vision coverage
- Basic life insurance
- Short- and long-term disability coverage
- Optional supplemental insurance plans
- Generous paid time off with vacation and sick leave available in advance
- 12 paid holidays
- Organization-wide closure during the final week of the year
- Parental leave
- Two community service days
- Half-day Fridays during the summer
- Tuition assistance
- 10% retirement contribution after one year of service
- Culture that supports work-life balance