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iA Financial Group (Industrial Alliance)
iA Financial Group (Industrial Alliance)
5,001 – 10,000 Employees
FinanceInsurance
iA Financial Group (Industrial Alliance) is a major Canadian insurance and wealth management organization serving clients in Canada and the United States. Founded in 1892 and publicly traded on the Toronto Stock Exchange, the company provides insurance and broader financial services built around client-focused planning and long-term financial needs. Its work spans the finance and insurance sectors, supported by a large team operating across North American markets.
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Executive Assistant - iA Financial Group Hybrid

Executive Assistant supporting two Vice Presidents at iA Financial Group, a Canadian insurance, savings, and wealth management organization. The role oversees executive coordination, governance meetings, communications, documentation, and administrative operations.

CACanada
$55,385 – $78,882 / year
HybridFull-timeMiddleSeniorEnglish RequiredFrench RequiredExecutive Assistant

Description

  • Provide proactive administrative and operational support to two Vice Presidents, overseeing calendars, communications, priorities, travel, and executive logistics
  • Organize leadership meetings, governance committees, and strategic events, including agendas, meeting materials, action tracking, and follow-up
  • Draft, edit, translate, and format executive correspondence, reports, presentations, and other business documents
  • Partner with Executive Assistants, internal teams, and external stakeholders to coordinate and deliver business activities effectively
  • Assist with onboarding, security requests, organizational updates, employee engagement initiatives, and other operational processes
  • Maintain workforce data and organizational charts with careful attention to accuracy and confidentiality
  • Improve administrative processes and coach or assist less experienced administrative colleagues
  • Support special projects and changing business priorities as needed

Requirements

  • Five to ten years of progressively responsible experience providing executive or senior administrative support in a complex, fast-paced organization
  • Highly developed organizational and time-management abilities, including the capacity to balance competing priorities and urgent deadlines
  • Discretion, sound judgment, and professionalism in managing confidential business and employee information
  • Strong problem-solving ability and practical decision-making within established procedures and precedent
  • Proven ability to build productive relationships and collaborate with leaders, colleagues, and stakeholders across teams
  • Clear, polished verbal and written communication skills
  • Advanced Microsoft 365 expertise, including Teams, Outlook, Word, Excel, PowerPoint, SharePoint, and OneNote
  • Responsible use of AI and emerging digital tools to improve efficiency and streamline administrative work
  • Ability to support and mentor colleagues without direct supervisory authority
  • Ability to work from the Toronto or Montreal/Brossard office and adapt to changing executive and business requirements
  • Advanced English proficiency required
  • Advanced French proficiency required; additional French capability is a strong asset

Benefits

  • A workplace that combines professional development with a shared commitment to excellence
  • Access to AI tools that support individual effectiveness and organizational growth
  • A healthy, safe, equitable, and inclusive environment where employees can develop their potential
  • Hybrid work with flexibility and access to inspiring, innovative workspaces
  • Flexible group insurance plans
  • Competitive retirement savings plan
  • Employee share purchase plan
  • Vacation, wellness, and personal development days
  • Telemedicine services
  • Employee and Family Assistance Program
  • Ergonomic furniture program
  • Performance bonus
  • Discounts on iA products

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