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Lourdes Health System
Lourdes Health System
ConsultingHealthcareLogistics
Lourdes Health System is a healthcare organization serving communities across South Jersey through hospitals and urgent care centers. Its clinical services span heart care, oncology, neuroscience, orthopedics, obstetrics and gynecology, surgery, transplant care, and urgent treatment, with telehealth and virtual visits supporting additional access. Alongside patient care, the organization supports community health through mobile services, health education, nutrition assistance, and free cancer screenings. Its work centers on building trusted relationships with patients while delivering comprehensive, compassionate care.
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Administrative Assistant II

Provide administrative support to senior leaders at Virtua Health, a South Jersey health system. Manage calendars, office operations, budgets, reports, invoices, and confidential records.

USUnited StatesNJNew Jersey
$24 – $36 / hour
HybridFull-timeMiddleSeniorEnglish RequiredAdministrative Assistant

Description

  • Support senior leaders with advanced administrative and office services.
  • Keep office operations running smoothly and resolve workflow issues.
  • Coordinate department events and provide administrative support for special projects.
  • Screen calls and visitors, direct them appropriately, and respond to routine inquiries.
  • Schedule appointments, meetings, and conferences, and maintain calendars.
  • Prepare minutes, correspondence, memos, presentations, reports, and specialized reports.
  • Arrange travel and maintain itineraries.
  • Assist with department budgets, business plans, and related planning.
  • Prepare office expense reports and track invoices.
  • Prepare and process department payroll when needed.
  • Maintain department files and records, including confidential and sensitive information.
  • Lead or assist with training clerical and administrative support staff.
  • Update office procedures as organizational needs evolve.
  • Provide coverage for other administrative support staff when needed.
  • Provide general and advanced secretarial support.
  • Coordinate routine interactions with internal and external contacts.

Requirements

  • Bring 3–5 years of executive secretarial or administrative support experience; the posting specifies five years with a high school diploma or three years with business or secretarial school.
  • Have a high school diploma and five years of executive secretarial or administrative support experience, or business/secretarial school and three years of secretarial or administrative support experience.
  • Use Excel, Word, PowerPoint, Outlook, and the internet proficiently.
  • Communicate effectively in speaking, writing, and listening.
  • Apply strong organizational skills and work proactively as priorities change.
  • Know organizational policies and procedures, or be able to learn and follow them quickly.
  • Experience supporting multiple executives at once is strongly preferred.

Benefits

  • Medical and prescription insurance
  • Dental insurance
  • Vision insurance
  • Health and dependent care flexible spending accounts
  • 403(b) plan; 401(k) subject to collective bargaining agreement
  • Paid time off
  • Paid sick leave under applicable state and local laws
  • Short-term disability
  • Optional long-term disability
  • Life insurance for colleagues and dependents
  • Supplemental life and AD&D insurance
  • Tuition assistance
  • Employee assistance program with free counseling sessions

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