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Basis Technologies
Basis Technologies
501 – 1000 Darbinieki
H1B vīzas sponsorsKonsultācijasLoģistikaMārketings
Basis Technologies develops a platform for managing programmatic digital advertising. It brings together demand-side platform capabilities, cross-device targeting, brand safety, fraud protection and private marketplaces, while automating workflows across advertising operations. The company also provides media strategy, activation, consulting, onboarding and AdTech Academy education for teams working with its platform. Basis Technologies serves enterprises seeking to coordinate digital campaigns across tools and processes, and hires across its advertising technology and services business.
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Vakances uzņēmumā

Office and Administrative Coordinator — Basis Technologies, Chicago (Hybrid)

Manage daily operations at Basis Technologies’ Chicago headquarters while supporting executives with scheduling, travel, and administrative projects. Coordinate facilities, vendors, events, and workplace logistics in a hybrid role.

USAmerikas Savienotās ValstisILIlinoisa
59 046 $ – 65 000 $ / gads
HibrīdiPilna slodzeVidējais līmenisVecākais speciālistsNepieciešamā Valoda: angļuAdministratīvais asistents

Apraksts

  • Oversee daily operations at Basis Technologies’ Chicago headquarters.
  • Represent the office to employees, visitors, clients, and candidates.
  • Keep shared spaces, meeting rooms, and kitchens safe, organized, and ready for use.
  • Act as the on-site contact for building updates, facilities needs, maintenance, and emergency readiness.
  • Work with building management and vendors on repairs, supplies, deliveries, security, and logistics.
  • Track office supplies, mail and FedEx, and vendor records such as Certificates of Insurance.
  • Maintain the office events calendar and coordinate meetings, training sessions, and events.
  • Help coordinate coworking arrangements with Colliers and Upflex, along with systems support.
  • Welcome and assist visiting employees, candidates, clients, and guests.
  • Support selected executives with calendars, travel, expenses, and project coordination.
  • Arrange calendars, meetings, conference rooms, and video conferences.
  • Book travel and handle expense reports with guidance from the supervising Executive Assistant.
  • Prepare correspondence, documents, and presentations; assist with data entry and formatting.
  • Review, route, and organize incoming email and correspondence.
  • Provide backup support to the Executive Assistant team.
  • Assist with administrative and departmental projects as needed.

Prasības

  • Bring 3–5 years of experience in office administration, facilities coordination, workplace operations, hospitality, or a related support role.
  • Use sound judgment independently and know when to take ownership or escalate an issue.
  • Show experience proactively improving a process or system.
  • Have experience managing vendor relationships and conducting basic negotiations.
  • Communicate confidently with senior stakeholders and executives, including managing up.
  • Demonstrate strong organization and attention to detail.
  • Manage multiple priorities in a fast-paced setting.
  • Communicate clearly and professionally in writing and verbally.
  • Use office productivity tools, calendars, and building or vendor portals proficiently.
  • Be regularly present at the Chicago office and able to handle light physical tasks.
  • Maintain confidentiality and exercise discretion.
  • Commercial building management or facilities vendor experience is a plus.
  • Familiarity with emergency preparedness, visitor access, or security and access administration is a plus.
  • Experience supporting employee events, executive meetings, or vendor transitions is a plus.
  • Experience with expense, travel, or coworking platforms is a plus.

Priekšrocības

  • Flexible work week
  • 401(k)/RRSP matching
  • Mental health support
  • Paid sabbaticals
  • Generous parental leave
  • Flexible work options
  • Competitive benefits
  • Equal-opportunity employer

Saistītās vakances

RecruitGo

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RecruitGo
51 – 200 Darbinieki
KonsultācijasLoģistikaMārketings
PHFilipīnas
45 000 ₱ / mēnesis
AttālinātiPilna slodzeJaunākais speciālistsVidējais līmenisGrāds nav nepieciešamsNepieciešamā Valoda: angļuVadības asistents

Handle administrative support, CRM, outreach, and marketing for RecruitGo, an Employer of Record serving global clients with talent from emerging markets. Support two UK-facing clients with day-to-day administration and creative campaigns.

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