Carbon Law Group is a California-based law firm serving startups and growing businesses. Its practice covers contract review, corporate law, real estate, intellectual property, and general counsel advisory services, helping modern companies address legal matters as they grow. The firm works in the B2B legal sector, with a focus on corporate law.
Remote Operations and Administrative Assistant
Support attorneys and staff at Carbon Law Group with administrative operations, billing, bookkeeping, and document management. Use AI and automation tools to streamline workflows while checking work for accuracy and protecting confidential information.
Сипаттама
- Support attorneys and staff with administrative and operational tasks.
- Handle large volumes of data entry.
- Prepare, format, proofread, and maintain documents, correspondence, reports, and spreadsheets.
- Keep electronic files and administrative records organized.
- Manage scheduling, follow-ups, research, and assigned administrative work through completion.
- Check work for accuracy, completeness, and consistency.
- Find and resolve discrepancies, missing details, and potential issues.
- Coordinate with colleagues to meet deadlines and operational priorities.
- Suggest improvements to systems and procedures.
- Prepare and review client invoices.
- Maintain billing records, payment details, and client account balances.
- Track overdue invoices and support accounts receivable and collections.
- Record retainers, payments, and outstanding balances.
- Investigate billing discrepancies.
- Assist with bookkeeping, financial tracking, and reconciliation.
- Apply AI tools to improve efficiency and productivity, and verify their outputs independently.
- Create and refine templates, checklists, procedures, and automated workflows.
- Learn new software and systems independently.
- Protect confidential information when using technology.
Талаптар
- Highly organized, with strong attention to detail.
- Strong written and verbal communication skills.
- Able to draft clear, professional correspondence independently.
- Proficient with Microsoft Office or Google Workspace, including spreadsheets.
- Strong critical thinking, analytical, and problem-solving skills.
- Able to balance competing priorities and deadlines in a fast-paced setting.
- Confident making appropriate decisions without constant supervision.
- Reliable follow-through and personal accountability.
- Comfortable working with financial records, numbers, and detailed administrative information.
- Experience using AI tools to support everyday work.
- Able to handle confidential information with discretion and professionalism.
- Comfortable using computers, software, and online systems.
- Able to learn new software and technology quickly.
- Basic familiarity with AI platforms such as ChatGPT, Claude, Gemini, Microsoft Copilot, or similar tools.
- Willing to use and learn AI tools as part of daily work.
- Previous administrative or office experience is preferred.
- Billing, invoicing, accounts receivable, collections, or bookkeeping experience is preferred.
- Law firm or professional services experience is preferred.
- Familiarity with Clio, LawPay, DocuSign, Zoho, Asana, Microsoft 365, Google Workspace, Zapier, Make, Power Automate, or similar tools is preferred.
- Basic SEO or website management knowledge is preferred.
- Experience formatting documents and preparing professional business materials is preferred.
Артықшылықтар
- Fully remote work arrangement.
- Training, guidance, and support.
- Independent contractor engagement.
- Opportunity to improve systems, procedures, templates, checklists, and workflows.
- Use of AI and technology tools to improve efficiency and productivity.