Staffing For Doctors
Staffing For Doctors
11 – 50 Employees
B2BHealthcareRecruitment
Staffing For Doctors is a U.S.-based healthcare staffing company that connects medical practices with HIPAA-trained, specialty-matched virtual medical assistants and clinical support professionals. Its remote teams support practices with scheduling, EHR documentation, charting, prior authorizations, patient communication, and other administrative and clinical workflows across a range of specialties. The company focuses on compliance, secure data handling, and structured onboarding, serving practices through its staffing, portal, and customer support processes.

Virtual Medical Records Coordinator – Cardiology, Remote Philippines

Support a U.S. cardiology practice by coordinating medical-record requests and maintaining accurate Epic EHR charts. The role covers follow-up, document classification, diagnostic record filing, and HIPAA-compliant records processing.

Description

  • Send medical-record requests to hospitals, imaging centers, and specialist practices.
  • Monitor outstanding requests, follow up consistently, and address missing documentation.
  • Upload, index, and classify received records in the appropriate Epic patient chart.
  • Confirm patient details, direct records to cardiologists, and remove duplicate documentation.
  • Organize cardiology documentation such as consults, discharge summaries, EKGs, echocardiograms, stress tests, monitor reports, catheterization reports, and laboratory results.
  • Oversee each record from initial request through follow-up, receipt, verification, filing, and completion.
  • Classify and archive cardiology reports, including ECGs, echocardiograms, cardiac CT and MRI studies, angiograms, and device evaluations.
  • Handle incoming and outgoing record requests while confirming signed HIPAA authorizations.
  • Record released documents and escalate subpoenas or atypical requests under established procedures.
  • Coordinate by phone and email with hospital HIM teams, imaging providers, laboratories, and clinics.
  • Use Epic work queues, internal notes, document categorization, and routing tools to keep patient charts accurate and organized.

Requirements

  • At least two years of direct experience supporting a U.S.-based medical practice or outpatient clinic.
  • Hands-on experience requesting, tracking, retrieving, and filing medical records in an EMR system.
  • Strong knowledge of HIPAA privacy requirements, Release of Information procedures, and patient consent rules.
  • Ability to independently manage a high volume of open requests through completion with careful follow-up.
  • Excellent written and spoken English for professional calls and email communication with hospital HIM departments.
  • A quiet, private, HIPAA-compliant home office with a dependable computer, high-speed internet, backup power and internet, and a clear headset.
  • Recent practical experience with Epic EHR chart navigation, document upload and indexing, work queues, and routing is strongly preferred.
  • Experience in cardiology or high-volume specialty-practice workflows is strongly preferred.
  • Previous work in hospital records departments, HIM units, or dedicated ROI teams is strongly preferred.

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