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Consertus
Consertus
1,001 – 5,000 Employees
ConstructionHealthcareLogistics
Consertus is a capital program management and advisory firm supporting owners through complex construction and infrastructure initiatives. Its teams combine program controls, construction and project management, digital integration, and professional training to help organizations plan effectively, manage delivery, contain costs, and reduce execution risk. The company serves public- and private-sector clients across construction, healthcare, logistics, government, infrastructure, life sciences, utilities, and commercial development.
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Senior Executive Coordinator (California Remote)

Support Consertus’s C-suite operations leadership with executive scheduling, travel coordination, stakeholder communication, and confidential operational priorities. This role serves an AI-native capital program management firm.

USUnited StatesCACaliforniaRemoteFull-timeSeniorLeadEnglish RequiredExecutive

Description

  • Oversee complex executive calendars across time zones, resolving conflicts and prioritizing commitments by business impact
  • Prepare, synthesize, and proofread materials for operational reviews, leadership meetings, and cross-functional sessions
  • Arrange domestic and international travel with comprehensive itineraries and contingency plans
  • Act as a trusted liaison among the executive and Operations, Finance, Legal, and other internal teams, escalating issues appropriately
  • Monitor meeting action items and deliverables, following up with stakeholders to maintain accountability and deadlines
  • Draft and coordinate polished, confidential correspondence, communications, and business documentation
  • Organize logistics for leadership offsites, team meetings, and operational business reviews
  • Maintain accurate, well-organized confidential records for operational initiatives
  • Anticipate executive needs and manage competing priorities proactively with limited direction
  • Handle sensitive business, personnel, and operational information with strict discretion

Requirements

  • Bachelor’s degree preferred, with equivalent professional experience also considered
  • At least 10 years supporting C-suite or senior executives, preferably in operations, consulting, or a high-growth corporate setting
  • Proven ability to manage complex calendars, logistics, and competing priorities with minimal supervision
  • Outstanding written and verbal communication skills, including accurate representation of an executive’s voice and priorities
  • Strong business judgment and comfort working in ambiguous, fast-paced environments
  • Discretion, professionalism, and sound judgment when handling confidential information
  • Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint, plus scheduling and collaboration tools

Benefits

  • Comprehensive medical, dental, and vision coverage
  • Company-paid life and disability insurance
  • Optional pet insurance, legal coverage, and supplemental health plans
  • 401(k) eligibility from day one, with a 3% safe-harbor contribution and up to a 2.5% company match
  • 10 paid holidays
  • PTO beginning at 15 days and increasing to 25 days
  • Access to Consertus Academy for ongoing learning and professional development

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