Fika
Fika
Fika is an Australian-focused online casino and casino-affiliate platform that helps players compare real-money online casinos, pokies, bonus offers, and payment options. Its content brings together welcome packages, free spins, payout information, and banking details to support informed comparisons of online gambling services. Fika also promotes responsible gambling as part of its guidance for people exploring casino platforms.

Executive Administrator - Fika (Hybrid, United States)

Support Fika’s senior leadership with scheduling, travel, events, and regional administration. Coordinate executive operations across the United States, Kenya, and Rwanda.

Description

  • Oversee calendars for C-suite leaders and vice presidents in the assigned region
  • Resolve scheduling conflicts and protect time for strategic and external priorities
  • Coordinate recurring leadership meetings across several time zones
  • Create and distribute meeting agendas
  • Share meeting notes, decisions, and action items within 48 hours
  • Develop briefing materials and conduct background research for important meetings
  • Manage executive requests and correspondence, escalating matters that require executive judgment
  • Arrange flights, accommodation, and ground transportation for executives, employees, and board members
  • Track deadlines for travel booking approvals
  • Coordinate visa applications, invitation letters, and supporting travel documents
  • Organize accommodation and ground transportation for regional visitors
  • Maintain approved lists of travel, accommodation, transportation, vendors, and suppliers
  • Plan and deliver leadership meetings, retreats, board events, staff gatherings, and engagement activities
  • Coordinate event venues, catering, accommodation, transportation, and materials
  • Act as the on-site contact for events
  • Monitor event expenditure against budgets and highlight emerging budget pressures
  • Gather receipts and complete expense reconciliations
  • Document lessons learned and keep event playbooks current
  • Ensure regional employees have the supplies and equipment they need
  • Order business cards and branded merchandise while maintaining inventory records
  • Handle additional regional administrative responsibilities agreed with the relevant Chief

Requirements

  • At least three years supporting senior executives in an executive administration or administrative support role
  • Proven experience managing complex, multi-leg travel arrangements and short-notice itinerary changes
  • Hands-on ownership of meeting and event logistics from initial planning through expense reconciliation
  • Experience collaborating with distributed teams across multiple time zones in a remote or hybrid setting
  • Advanced proficiency with Google Workspace
  • Ability to learn and adopt new tools and platforms quickly
  • Excellent written and spoken English
  • Professional, clear communication with internal and external stakeholders
  • Discretion and sound judgment when handling confidential information involving executives, employees, and the board
  • Highly organized, detail-oriented, and process-focused
  • Ability to take initiative and work effectively with limited supervision
  • Strong problem-solving ability and a service-oriented approach
  • Authorization to work in the assigned region
  • Experience with an international NGO or another multi-country organization is preferred
  • Experience administering a corporate travel booking platform is preferred
  • Bilingual candidates are preferred
  • Regular in-person availability for meetings, events, and errands in the home city
  • Ability to occasionally transport and set up event supplies weighing up to 10 kg (20 pounds)

Benefits

  • Flexible work arrangements
  • Comprehensive support for mental and physical wellbeing
  • Annual salary reviews under Fika’s compensation policy
  • Professional development opportunities
  • Focused employee development programs
  • Occasional travel for retreats and events

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