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Cozen O'Connor is a global law firm serving businesses and individuals with legal guidance across litigation, corporate law, regulatory compliance, and related matters. Its multidisciplinary professionals work across industries to help clients address complex legal challenges through strategic counsel and representation.
Billing Coordinator – Philadelphia (Hybrid)
Support client invoicing, electronic billing, and revenue cycle activities for Cozen O'Connor. Manage billing portfolios, maintain client-specific requirements, and resolve submission issues.
United States
Pennsylvania$60,000 – $85,000 / year
HybridFull-timeMiddleSeniorEnglish RequiredBilling SpecialistDescription
- Prepare and distribute monthly pre-bills and ad hoc billing submissions based on client and attorney requirements.
- Review narrative changes, time adjustments, and cost corrections to support accurate, compliant billing.
- Generate and finalize client invoices with accuracy and promptness.
- Create LEDES and other electronic billing files to meet client-specific e-billing requirements.
- Submit invoices through electronic billing platforms and vendor portals.
- Track invoice submissions, resolve transmission problems, and confirm successful e-bill delivery and acceptance.
- Maintain records of client billing instructions, outside counsel guidelines, and related requirements.
- Set up and maintain client-specific rate structures, exception rates, and billing arrangements in financial systems.
- Oversee an assigned portfolio of attorneys and clients, including billing preferences, proforma status, schedules, and special requirements.
- Collaborate with attorneys, legal assistants, and finance colleagues to resolve billing questions and complete billing tasks.
- Identify and escalate billing issues that could affect invoice submission, client compliance, or revenue realization.
Requirements
- Ability to manage high-volume billing work, prioritize competing deadlines, and adjust to changing business needs.
- Proficiency with Microsoft Office, including Excel and Word.
- Experience with legal billing software, preferably Aderant, and electronic billing platforms is strongly preferred.
- Excellent written and verbal communication skills, with careful attention to detail and accuracy.
- Ability to work independently while contributing effectively to a collaborative team.
- Strong organizational, analytical, and problem-solving abilities.
- Professional, service-oriented approach when working with clients, attorneys, paralegals, and administrative staff.
- High school diploma or GED required.
- Previous law firm billing experience preferred.
Benefits
- Hybrid work arrangement.
- Equal opportunity employment for individuals with disabilities and veterans.
- Commitment to an inclusive workplace.
- Career returners are encouraged to apply, and employment gaps are not penalized.
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