The Specialty Coffee Association is a global nonprofit trade association serving professionals and businesses across the specialty coffee value chain. It supports the industry through research, standards, education and certification, including Q Grader and SCA Skills Diploma programs, and brings the community together through events and competitions such as World of Coffee and the World Barista Championship. Its member services, resources and advocacy focus on advancing a thriving, equitable and sustainable coffee sector.
Events Coordinator, World Coffee Championships
Coordinate competitor communications, event administration, and live production for the Specialty Coffee Championships. Support international competitions through streaming, scheduling, and on-site logistics.
Opis
- Coordinate competitor and participant communications, travel letters, logistics, schedules, agendas, and rules FAQs.
- Manage event inventory and supply lists.
- Support badge registration for World Coffee Championships stakeholders.
- Help prepare competition, overview, and setup schedules.
- Coordinate judge and staff dinners, World Coffee Championships parties, and other social events.
- Work with Stage Managers on checklists, orientation plans, schedules, volunteer and supply lists, and related support.
- Assist with script production and audiovisual schedules.
- Attend World Coffee Championships events and coordinate a stage and its staff.
- Support live production and streaming of the World Coffee Championships.
- Resolve on-site issues and coordinate communications among World Coffee Championships stakeholders.
- Attend Judge Certification events as needed.
- Support event recording, information gathering, and tool updates for Competition Bodies.
- Maintain records and provide administrative support for World Coffee Championships programs, including Judge Certifications, Judge Skills Programs, judges, and representatives.
- Work with the Education and Partnerships departments to maintain systems and tracking processes.
- Spot potential issues and put solutions or backup plans in place.
- Build relationships with staff and communities that reflect Specialty Coffee Association values.
Zahteve
- Collaborate well and communicate clearly in speech and writing across different channels.
- Manage competing priorities, organize work, and meet deadlines.
- Work effectively in a fast-paced environment and under pressure.
- Use organizational software proficiently, including Excel and other Microsoft programs; Airtable experience is a plus.
- Work comfortably with diverse groups and cultures, adapting tone and content with awareness of differences.
- Bring strong attention to detail and conscientiousness.
- Coffee experience or involvement in the coffee community is highly desirable.
- Competition experience is a plus, especially at local, national, or World Coffee Championships level.
- Have 1–2 years of experience in event administration, coordination, or operations.
- Have 1–2 years of direct customer service experience.
- Be available for frequent solo international travel from April through June.
- Be able to attend meetings across time zones.
- Be able to frequently lift or move items weighing more than 50 pounds.
Ugodnosti
- Gain hands-on experience in international event planning.
- Work with an active international team.
- Engage with communities around the world.
- Gain experience in live event show production.
- Receive mentorship and feedback to develop your skills and experience.
- Work a flexible schedule.
- Access international travel opportunities.