E2 Optics
E2 Optics
1,001 – 5,000 Employees
ConstructionHealthcareLogistics

E2 Optics is a woman-owned provider of low-voltage integrated IT infrastructure and technology services. Its work spans structured cabling, data center and mission-critical infrastructure, wireless and distributed antenna systems, audio-visual technology, and electronic security.

The company supports commercial, enterprise, government, healthcare, energy, and transportation organizations through nationwide project management, technology planning, training—including BICSI and OSHA-certified instruction—and lifecycle services. E2 Optics emphasizes safety, quality, and scalable infrastructure delivery, offering expertise relevant to careers in technology installation, construction, project management, training, and related field operations.

Program Support Specialist - Data Center Projects (Remote, United States)

Support invoicing, procurement, vendors, staffing, travel, documentation, and compliance for E2 Optics’ data center infrastructure projects. Coordinate budgets, project administration, and operational requirements across internal teams, clients, and subcontractors.

Description

  • Follow safe work practices and company and client worksite safety policies
  • Manage project invoicing independently while maintaining budget compliance
  • Review contract terms and resolve discrepancies with internal stakeholders and clients
  • Oversee procurement and provisioning of assets required for project delivery
  • Create and enforce procurement workflows that meet budget, schedule, and legal requirements
  • Coordinate external vendor relationships, including onboarding, compliance reviews, COI management, and performance evaluations
  • Assist with subcontractor onboarding and uphold documentation and compliance standards
  • Resolve timecard exceptions, job-code issues, and discrepancies in field hours
  • Approve timecards as backup when the project manager is unavailable
  • Coordinate and approve complex travel requests
  • Lead project meeting logistics and maintain related documentation
  • Support the preparation, processing, impact analysis, and approval of change orders
  • Partner with HR and project leadership on staffing, requisition planning, onboarding, and compliance reviews
  • Maintain customer bid templates and project documentation systems to support audit readiness
  • Manage equipment returns, cost recovery, vendor negotiations, and logistics coordination

Requirements

  • A high school diploma or GED is required
  • Obtain OSHA 10 certification within the first two weeks of employment
  • Project coordination, administration, or program support experience is preferred
  • Demonstrated organization, time management, and attention to detail
  • Ability to manage competing priorities in a fast-paced setting
  • Experience with project management and financial platforms such as NetSuite, Smartsheet, Lever, or Paycom is preferred
  • Strong communication and interpersonal skills for collaboration with internal teams, vendors, and subcontractors
  • Working knowledge of invoicing, purchase orders, and budget tracking
  • Ability and willingness to travel as needed
  • Ability to regularly lift or move up to 40 pounds and frequently lift or move up to 25 pounds
  • Ability to regularly carry and climb ladders up to 20 feet
  • Ability to operate scissor lifts, telehandlers, boom lifts, and UTVs when required
  • Willingness and ability to work in tight or confined spaces when required

Benefits

  • Competitive pay
  • Professional development and career growth opportunities
  • Access to BICSI training facilities
  • Supportive and inclusive workplace
  • Health, dental, and vision insurance
  • Paid time off and holidays

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