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WashU IT
WashU IT
501 – 1,000 Employees
EducationEnterpriseSaaS
WashU IT is the information technology department at Washington University in St. Louis, supporting the university’s students, faculty, and staff across academic, research, and administrative operations. Its teams deliver and maintain enterprise technology services, help address complex IT challenges, and strengthen the systems and capabilities that enable the university’s campuses to operate effectively. As part of an education-focused enterprise technology organization, WashU IT offers opportunities for professionals contributing to the reliability, development, and improvement of technology services in a university environment.
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Administrative Coordinator II, Neurology (Hybrid)

Support neurology department operations through scheduling, financial administration, purchasing, payroll, and office coordination. This is a full-time hybrid position at the Washington University Medical Campus.

USUnited StatesMOMissouri
$21 – $32 / hour
HybridFull-timeMiddleSeniorEnglish RequiredAdministrative Assistant

Description

  • Coordinate staff services, interoffice activities, schedules, programs, and related administrative work
  • Prepare reports, meeting minutes, correspondence, lecture materials, and other administrative documents
  • Maintain departmental policies, procedures, objectives, and regulatory records
  • Assess purchasing options and recommend appropriate sources
  • Resolve telephone issues and work with vendors to establish and confirm agreement terms
  • Manage department keys, locks, and mailboxes
  • Coordinate supply orders and distribution while resolving delivery and receipt issues
  • Monitor building maintenance, report problems, submit work orders, and follow up with housekeeping
  • Prepare budget reports and manage financial controls, cost transfers, payroll, and purchasing processes
  • Assist visitors and customers by addressing their questions and needs
  • Support payroll processing and other clerical activities
  • May supervise nonexempt staff
  • Complete other assigned duties

Requirements

  • High school diploma, equivalent certification, or a comparable combination of education and experience
  • At least three years of relevant experience
  • Computer literacy
  • Experience with financial applications
  • Microsoft Excel proficiency
  • Microsoft Outlook proficiency
  • Microsoft PowerPoint proficiency
  • Microsoft Word proficiency
  • Familiarity with office equipment
  • Experience with payroll systems
  • Supervisory experience or capability
  • Experience with Workday software
  • Ability to travel between on-campus and off-campus locations
  • No specific certification or professional license is required
  • A driver's license is not required

Benefits

  • Up to 22 vacation days
  • 10 recognized holidays
  • Sick leave
  • Health insurance options with priority appointments and reduced copays or coinsurance
  • Free Metro transit U-Pass for eligible employees
  • Defined contribution 403(b) retirement plan, with employee and university contributions beginning at 7%
  • Wellness challenges
  • Annual health screenings
  • Mental health resources
  • Mindfulness programs and courses
  • Employee assistance program
  • Financial resources
  • Access to dietitians
  • Four weeks of caregiver leave to bond with a new child
  • Family care resources for ongoing childcare needs
  • Adult care resources
  • Tuition coverage for employees and family, including up to 100% of dependent undergraduate tuition at WashU and 40% elsewhere after seven years

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