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Beth Israel Lahey Health is a healthcare system serving communities across Massachusetts and New Hampshire through hospitals, specialized care centers, and a broad network of clinical services. Its care portfolio includes emergency, primary, urgent, orthopedic, behavioral health, pharmacy, and home care services, supporting patients across different stages and needs.
With 39,000 team members, Beth Israel Lahey Health combines patient care with medical research and education. Its healthcare and healthcare insurance operations reflect a focus on improving community health while delivering coordinated, personalized care.
Administrative Coordinator, Clinical Departments
Support multiple clinical departments at Beth Israel Lahey Health’s Danvers clinic by coordinating schedules, records, documents, supplies, and communications. Provide day-to-day guidance to administrative staff and help resolve operational issues.
Description
- Support the goals of multiple clinical departments through administrative work.
- Guide other administrative staff on day-to-day functions.
- Screen calls, take messages, and direct callers to the right person.
- Welcome and direct patients, families, visitors, and staff.
- Prepare, format, proofread, and edit correspondence, forms, reports, manuscripts, and other materials.
- Schedule appointments, meetings, conferences, seminars, and department events.
- Manage calendars and conference calls, reserve rooms and equipment, and prepare agendas and meeting materials.
- Arrange travel when needed.
- Maintain department files, records, databases, and reference materials.
- Enter data, compile reports, and distribute information.
- Communicate confidentially with vendors, staff, patients, visitors, and other customers.
- Maintain office equipment and supplies, and manage supply orders and invoices.
- Prepare, route, and track administrative documents, resolving delays and errors.
- Sort mail, photocopy and collate materials, and distribute documents.
- Help solve problems and provide others with direction, information, and training.
Requirements
- High school diploma or GED.
- Three to five years of related work experience.
- Advanced skills with Microsoft applications such as Outlook, Word, Excel, PowerPoint, or Access, and other web-based applications.
- Ability to create complex documents, analyze information, and maintain databases.
- Influenza vaccination is required as a condition of employment.
Benefits
- Influenza vaccination is required as a condition of employment.
- Additional pay may include shift differentials, call pay, premium pay, overtime, and other applicable pay practices.
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