We Are Social is a global socially-led creative agency that helps brands connect with online communities through social media, marketing, advertising, influencer marketing, advocacy programs, and brand-building strategy. Its team of more than 1,100 people across 16 offices brings an international perspective to campaigns shaped by the way social platforms influence culture. The agency has worked with brands including adidas, Samsung, Netflix, and Google, developing ideas designed to engage audiences across different digital communities and cultures.
Accounts Payable Concierge — Toronto Hybrid
Manage invoices, reimbursements, tax compliance, and vendor payments for We Are Social’s global creative agency finance operations. Serve as a high-touch finance contact for employees and vendors while supporting accurate, efficient accounts payable processes.
Canada$42,000 – $52,000 / year
HybridFull-timeJuniorMiddleNo degree requiredEnglish RequiredAccounts PayableDescription
- Act as the primary contact for vendor and employee payment questions
- Manage Accounts Payable inboxes with prompt, helpful, and courteous responses
- Help employees navigate expense reimbursement procedures and systems
- Onboard new vendors through the payment platform
- Process vendor invoices accurately and on schedule in Ramp
- Review corporate card coding and employee reimbursement submissions
- Prepare weekly and ad hoc payment runs
- Maintain audit trails, AP filings, and purchase order accruals
- Reconcile records across financial systems
- Maintain vendor master data and coordinate vendor management
- Prepare annual 1099/1096 filings and maintain W-9 records
- Monitor compliance with sales and use tax requirements
- Apply Purchasing and Travel & Expense policies
- Update department leads on compliance matters, payment status, and vendor risks
- Improve workflows for greater accuracy and efficiency
- Contribute to agency finance initiatives and ad hoc accounting projects
- Report to the Accounts Payable Lead
Requirements
- At least two years of progressive accounts payable or financial operations experience
- Accounting, Finance, or Business Administration degree or diploma preferred
- Practical experience with project-based finance systems and modern spend-management platforms
- Ramp and Workbook experience is an advantage
- Proficiency in Excel and Google Sheets, including pivot tables, VLOOKUP/XLOOKUP, and financial reconciliation
- Working knowledge of US and local tax requirements, including annual 1099/1096 reporting, W-9 collection, and basic sales and use tax rules
- Strong written and verbal communication skills with a customer-service mindset
- Ability to manage competing priorities, high transaction volumes, and tight deadlines accurately
Benefits
- Modern hybrid work schedule
- Company-paid holidays
- Meditation apps
- Health and wellness support
- Regular group activities and team bonding events
- Passport Program offering opportunities to explore and work from one of 18 global offices, including Paris, Singapore, Madrid, and London
- Fully stocked healthy snacks
- Carbon-offset and community-kitchen initiatives
- Hybrid work models and flexible hours
- Work-from-anywhere policy for short-term stays in other regions
- Vacation starting at three weeks, plus an additional week during summer and the holidays
- Agency summer days
- Modern open coworking spaces with coffee and snack bars
- Dogs allowed
- Dedicated private wellness room in select offices
- Team social events, holiday parties, seasonal gatherings, weekly happy hours, and guest speakers
- In-house learning and development sessions
- Annual career and growth conversations
- Access to internal opportunities across all agencies
- Internal EDI groups, programs, and initiatives
- Employee resource group opportunities
- Flexible benefits, including a personal wellness account for gym memberships, pet care, education expenses, and more
- Comprehensive mental health support, including virtual therapy, guided iCBT programs, live therapy, 24/7 health clinician access, and other wellness resources