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Barracks Administrative Assistant, Great Lakes
Provide on-site barracks administration for Navy students in Great Lakes, Illinois, including housing accountability, records, and daily reporting. Use command systems and Enterprise Military Housing to track student status, process check-ins, and support inspections and administrative packages.
Descriere
- Provide on-site administrative and accountability support to the Surface Warfare Engineering Schools Command in Great Lakes, Illinois.
- Prepare daily accountability documents, validating student status and updating curriculum, medical, and dental information.
- Verify student data in approved command systems and produce rosters and accountability reports.
- Submit Room and Rack reports and student accountability reports each day by established deadlines.
- Monitor official email for student status, academic, medical, dental, and administrative updates.
- Handle student check-ins and check-outs, including issuing keys and recording inventory.
- Enter housing transactions in Enterprise Military Housing (EMH) and maintain supporting files.
- File room inspection documents in student records.
- Document weekly barracks inspections and post the results.
- Prepare administrative packages for Government-led disciplinary or administrative processes as directed by the Government.
- Enter information in EMH and route documents to designated Government leaders.
- Update tracking lists for medical, dental, academic remediation, reclassification, and legal status.
- Keep student records and accountability logs accurate.
- Use Office 365 and EMH for documentation and reporting.
- Check leave packages and related documents for completeness.
- Complete other barracks administrative duties within the contract scope and as directed by the Government.
Cerințe
- Live within commuting distance of Great Lakes, Illinois, and report on-site full-time.
- Be a U.S. citizen.
- Proficient with Microsoft Office 365 applications, including Excel, Word, PowerPoint, SharePoint, and OneDrive.
- Familiarity with data entry and administrative recordkeeping.
- Strong organization and attention to detail.
- Effective written and verbal communication skills.
- Able to work the assigned shift: 0430–1330 or 1300–2130.
- Available for occasional travel, up to 25%.
- Prior military administrative or housing support experience is preferred.
- Experience with Enterprise Military Housing (EMH) is preferred.
- CPR certification is preferred.
- Experience in a military training or student management setting is preferred.
- An active DoD Secret clearance, with the ability to maintain it, is preferred.
Beneficii
- Equal opportunity employer.
- Candidate-provided transportation is required for travel between assigned buildings.