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CDW
CDW
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CDW provides technology products and services for enterprises, government organizations, healthcare providers, and educational institutions. Its work spans IT infrastructure, managed services, cybersecurity, cloud computing, digital workspaces, and broader enterprise solutions. By working with leading technology brands, CDW helps organizations design and manage technology environments that support productivity, security, and digital transformation across a range of industries.
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Executive Assistant at CDW - Chicago Hybrid

Support CDW senior leadership through complex scheduling, travel coordination, meeting preparation, confidential administration, and stakeholder communication. The role also manages presentations, expenses, vendors, and special projects for a technology solutions provider.

USUnited StatesILIllinois
$84,000 – $119,600 / year
HybridFull-timeMiddleSeniorEnglish RequiredExecutive Assistant

Description

  • Manage the executive’s calendar and coordinate internal and external meetings
  • Organize all aspects of executive travel
  • Lead preparation for Senior Leadership meetings, including venues, travel, accommodations, catering, and required equipment and supplies
  • Compile briefing materials and draft, format, and proofread correspondence, reports, spreadsheets, charts, and presentations
  • Process expense reports, requisitions, and new-hire requests
  • Support special projects, research, and personnel or organizational development initiatives
  • Build collaborative relationships with internal and external stakeholders across CDW
  • Coordinate department events, including venues, setup, catering, and activities
  • Develop polished PowerPoint presentations
  • Enter invoices and prepare purchase orders to support prompt vendor payment
  • Respond to, follow up on, and resolve incoming phone inquiries
  • Maintain department directories and department- and senior-level organizational charts
  • Resolve department timekeeping issues

Requirements

  • Bachelor’s degree plus at least 5 years of project coordination or executive-level support experience, or at least 9 years of comparable experience
  • Demonstrated discretion when handling confidential and sensitive information
  • Proficiency with Microsoft Word, Excel, and PowerPoint
  • Strong organizational and time-management capabilities
  • Strong interpersonal skills and the ability to work effectively with people at every level
  • Excellent written and verbal communication skills
  • Self-directed approach with the initiative to work independently
  • Ability to manage competing priorities, adjust to changing business needs, and meet deadlines
  • Willingness to work evenings or weekends when business needs require
  • Experience planning events, coordinating meetings, and managing partner and vendor relationships
  • Ability to influence stakeholders without formal authority
  • Effective negotiation and persuasion skills
  • Exceptional attention to detail
  • Working knowledge of the business, organization, and solutions that underpin the company
  • Ability to manage expense reports and travel requests while maintaining required timelines
  • Demonstrated history of supporting project teams and internal stakeholders in local and virtual settings
  • Ability to resolve conflicts and escalate issues appropriately
  • Understanding of social media platforms and channels, including LinkedIn, Facebook, Twitter, YouTube, forums, wikis, and blogs

Benefits

  • Annual bonus target of 5%, subject to the applicable plan terms and conditions
  • Benefits package detailed in the benefits overview
  • Hybrid work arrangement
  • Opportunities to work with evolving technology and AI tools
  • Supportive, equitable, transparent, and respectful hiring process

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