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Nokia is a global B2B technology company focused on telecommunications, enterprise networking, and digital infrastructure. It develops secure and resilient network solutions for service providers, businesses, and public-sector organizations, helping connect people, machines, and devices at scale. Its work includes 5G, artificial intelligence, and quantum-safe networking, alongside research and long-term technology development through Nokia Bell Labs. Job seekers exploring Nokia may find opportunities connected to network engineering, telecommunications, enterprise technology, infrastructure, and advanced research.
Administrative Assistant, Executive Support
Supports senior leaders through executive administration, communications, meeting coordination, events, and process improvement.
Description
- Manage executive support activities, including calendars, travel, expenses, and general administration.
- Coordinate calls, emails, correspondence, and other executive communications with discretion.
- Create corporate documents, presentations, and meeting materials.
- Work with senior leaders to prioritize work, prepare for meetings, and track commitments.
- Attend meetings, record notes, and manage resulting action items.
- Organize virtual and in-person leadership meetings, staff events, and appreciation activities.
- Maintain structured filing systems and protect confidential information.
- Develop relationships across global teams to strengthen collaboration and communication.
- Lead or assist with ad hoc initiatives and process improvements.
- Use AI tools such as Microsoft Copilot and Claude Cowork to improve administrative workflows.
Requirements
- A preferred master's degree in business administration, science, technology, or a related discipline.
- At least six years of overall experience, including three or more years supporting senior managers or executive leaders.
- Advanced working knowledge of Microsoft Office and experience handling and consolidating data.
- Excellent spoken and written English communication skills.
- Ability to manage competing priorities, multitask, and solve problems effectively.
- Proactive, resourceful approach with demonstrated success improving processes and removing obstacles.
- Strong relationship-building and collaboration skills across functions and geographies.
- Experience coordinating leadership meetings, team operations, and large-scale events is advantageous.
- Adaptability and willingness to learn unfamiliar tools and systems.
- Sound judgment and professional discretion when managing sensitive information and competing priorities.
Benefits
- Laptop support, including assistance with ordering.
- Hybrid work arrangement.
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