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Administrative Assistant, Executive Support
Supports senior leaders through executive administration, communications, meeting coordination, events, and process improvement.
विवरण
- Manage executive support activities, including calendars, travel, expenses, and general administration.
- Coordinate calls, emails, correspondence, and other executive communications with discretion.
- Create corporate documents, presentations, and meeting materials.
- Work with senior leaders to prioritize work, prepare for meetings, and track commitments.
- Attend meetings, record notes, and manage resulting action items.
- Organize virtual and in-person leadership meetings, staff events, and appreciation activities.
- Maintain structured filing systems and protect confidential information.
- Develop relationships across global teams to strengthen collaboration and communication.
- Lead or assist with ad hoc initiatives and process improvements.
- Use AI tools such as Microsoft Copilot and Claude Cowork to improve administrative workflows.
आवश्यकताएँ
- A preferred master's degree in business administration, science, technology, or a related discipline.
- At least six years of overall experience, including three or more years supporting senior managers or executive leaders.
- Advanced working knowledge of Microsoft Office and experience handling and consolidating data.
- Excellent spoken and written English communication skills.
- Ability to manage competing priorities, multitask, and solve problems effectively.
- Proactive, resourceful approach with demonstrated success improving processes and removing obstacles.
- Strong relationship-building and collaboration skills across functions and geographies.
- Experience coordinating leadership meetings, team operations, and large-scale events is advantageous.
- Adaptability and willingness to learn unfamiliar tools and systems.
- Sound judgment and professional discretion when managing sensitive information and competing priorities.
लाभ
- Laptop support, including assistance with ordering.
- Hybrid work arrangement.
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