HOATalent is a specialized recruitment and career-advisory company serving the homeowners association and property management sector. It helps HOA professionals—including portfolio managers, community managers, on-site managers, accountants, assistant managers, and executive leaders—connect with management companies seeking skilled talent. Through job postings, tailored candidate matching, and career guidance, HOATalent supports professionals pursuing better-fit opportunities while helping employers reach talent nationwide.
Accounts Receivable Specialist - HOATalent (Hybrid, Virginia)
Manage HOA owner ledgers, payments, assessments, and delinquent accounts for a community association client. Assist homeowners, community managers, and attorneys with account and balance inquiries.
Description
- Record lockbox, credit card, ACH/direct debit, and scanned check payments to owner accounts in Jenark
- Post monthly or quarterly recurring assessments, update annual assessment amounts, and produce community invoices and coupon books
- Apply late fees, issue delinquency and collection notices, refer overdue accounts to collections, and record legal fees
- Handle resale and estoppel requests in Homewise, provide balance details, and process settlements and new owner records
- Process refunds, returned or rejected payments, prepayments, write-offs, and foreclosed properties
- Create new communities in the accounts receivable module with opening balances and manage direct debit enrollments
- Prepare the monthly Schedule A and keep accounts receivable records accurate
- Address homeowner, community manager, and attorney questions by phone, email, and in person
Requirements
- At least two years of accounts receivable experience
- Experience processing high-volume payments, including lockbox and ACH/direct debit transactions
- Working knowledge of late-fee application, delinquency monitoring, and collection procedures
- Intermediate to advanced proficiency with Excel
- High attention to detail and the ability to follow established procedures consistently
- Customer service experience responding to account and balance questions
- An associate degree in accounting or a related field is preferred