Cyber Valley is a European hub for artificial intelligence and modern robotics, bringing together researchers, companies, and the wider community to exchange ideas and advance applied AI. Its network includes the Max Planck Institute, Amazon, BMW, Mercedes-Benz, and other research and industry partners. Founded in 2016, Cyber Valley connects scientific work with commercial and societal applications across sectors.
Part-Time Event Manager
Plan and deliver in-person, hybrid, and online events for Cyber Valley, a European center for artificial intelligence and robotics. The role includes event logistics, stakeholder coordination, and regular assignments in Tübingen and Stuttgart.
Сипаттама
- Plan and deliver in-person, hybrid, and online events
- Request quotes and negotiate with providers of venues, catering, technology, security, and other services
- Coordinate internal and external stakeholders
- Manage event logistics, including room layouts, technology, registration, guest services, speaker travel, security, and permits
- Coordinate event materials, including exhibition stands, giveaways, and presentations
- Support event operations on site
- Help develop programmes with specialist teams
- Welcome and assist guests
- Complete post-event evaluation and documentation, and record lessons learned
- Maintain contact databases and supplier lists
- Help develop event standards, checklists, and process guides
- Work regularly in Tübingen and Stuttgart and at other locations in Baden-Württemberg, usually during office hours, with occasional evening work and rare weekend work
Талаптар
- Commercial training in event management or hotel management, or an equivalent qualification
- A strong service mindset and enthusiasm for welcoming guests
- Excellent organizational skills, attention to detail, and the ability to work under pressure
- Outstanding communication and service skills, with confidence engaging senior people in academia, business, and politics
- Proficiency with commonly used office software
- Experience with registration and event management systems is an advantage
- Willingness to take multi-day business trips to conferences, trade fairs, and similar events elsewhere in Europe
- Willingness to learn and ability to get up to speed in new subject areas
- Knowledge of the Baden-Württemberg Ordinance on Places of Assembly (VStättVO BW) and its practical application
- A Category B driving licence valid for driving vehicles elsewhere in Europe
- Very good written and spoken German and good written and spoken English
Артықшылықтар
- Pay under the German public-sector collective agreement for state employees (TV-L), grade E8, at 50% part-time, with the possibility of increasing hours later
- Room to make decisions and shape processes
- Close collaboration with academia, business, and politics
- Modern workplace, flat hierarchies, and a collegial team
- Remote work by agreement
- Support for balancing work and family life
- Meaningful work in an internationally connected innovation ecosystem
- Equal opportunities and an inclusive, diverse workplace