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AMS | Association Management Services NW
AMS | Association Management Services NW
51 – 200 Employees
H1B Visa SponsorB2CProperty ManagementReal Estate
AMS | Association Management Services NW is a property management company serving homeowner associations and high-rise buildings across Oregon and Southwest Washington. Its services include HOA management, developer services, and capital improvement management, supported by a team focused on helping association boards and residents access the resources and ongoing support they need to manage their communities.
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Onsite Administrative Assistant - Salem, Oregon

Support HOA management operations in an onsite administrative role based in Salem, Oregon. Coordinate communications, vendor services, meetings, records, and association documentation.

USUnited StatesOROregon
$22 / hour
On-siteFull-timeMiddleSeniorEnglish RequiredAdministrative Assistant

Description

  • Communicate by phone and email with vendors, homeowners, and association Boards each day
  • Proofread, edit, and process correspondence and mailings for multiple associations
  • Request vendor bids and prepare and distribute work orders
  • Support managers with projects and contract service provider activities
  • Submit meeting reservation requests and coordinate locations for Board and homeowner meetings
  • Attend Board meetings at least quarterly and when requested
  • Prepare and maintain detailed reports, inventories, spreadsheets, and reference lists
  • Record correspondence in the homeowner database and log time each day

Requirements

  • Manage frequent phone and email communication with vendors, homeowners, and association Boards
  • Proofread, edit, and process correspondence and mailing materials
  • Request bids and prepare and distribute work orders
  • Develop and maintain reports, inventories, spreadsheets, and reference lists
  • Record correspondence in the homeowner database
  • Track working time each day
  • Attend Board meetings at least quarterly and when requested
  • Be available Monday through Friday from 8:00 a.m. to 5:00 p.m.

Benefits

  • Opportunities for personal and professional growth
  • Tools and resources for learning HOA management
  • Supportive office environment
  • Paid volunteer hours after 90 days of employment
  • Two medical plan options with AMS covering 70% of the monthly premium
  • Vision and dental coverage with AMS covering 75% of the monthly premiums
  • Comprehensive training and career development
  • Accrue 10 vacation days annually
  • Accrue sick time at one hour for every 30 hours worked
  • 10 paid holidays
  • $25,000 company-paid term life insurance
  • Optional AFLAC, flexible spending, short-term disability, term life, and AD&D coverage
  • 401(k) plan with a discretionary annual company match, available after six months during January and July enrollment periods
  • Up to $500 per year in educational reimbursement for certifications and accreditations

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