Maple Reinders is a Canadian construction services company specializing in industrial, commercial, and institutional projects, as well as environmental infrastructure. Since 1967, the company has provided construction management, design-build, integrated project delivery, and public-private partnership services across sectors including food and beverage, advanced manufacturing, water, wastewater, organics and composting, and waste-to-energy. Its capabilities include building information modeling and virtual design, constructability reviews, value engineering, operations and maintenance, mass timber construction, and site analysis. Maple Reinders works on technically complex projects with a focus on risk management, sustainability, innovation, and long-term client relationships.
Full-Time Administrative Assistant, Safety Department — Mississauga Hybrid
Support Maple Reinders’ construction safety department in a hybrid Mississauga role. Manage records, communications, meetings, and Safety Week coordination.
Description
- Provide day-to-day administrative support for the Safety Department
- Prepare, format, organize, and maintain paperwork, reports, presentations, spreadsheets, and departmental records
- Draft and distribute professional notices, updates, and other departmental communications
- Handle departmental requests and special projects, including Safety Week logistics
- Support project teams with filing, document preparation, record-keeping, and meeting minutes
- Coordinate general meetings, office and social events, and recurring meetings for office and project teams
- Prioritize multiple requests accurately while adapting to changing departmental needs
- Use computer applications confidently and learn new systems as needed
- Deliver accurate, timely work in a fast-paced setting
- Contribute a collaborative, service-oriented approach
Requirements
- High school diploma or equivalent qualification
- At least five years of administrative experience
- Advanced Microsoft Word, Excel, and PowerPoint skills
- Strong written and verbal communication abilities
- Careful attention to detail and a consistent focus on accuracy
- Effective organizational and time-management skills
- Professional discretion when handling confidential information
- Fast, accurate typing ability
- Capacity to work independently while contributing effectively to a collaborative team
- Experience supporting a Safety, Construction, Engineering, or Operations team is an asset
- Experience supporting teams across multiple locations or time zones is an asset
Benefits
- Competitive weekly-paid salary
- At least three weeks of paid vacation, plus additional gifted days off during the Christmas break
- RRSP with employer matching of up to 5%
- Discretionary bonuses and profit sharing
- Group health insurance covering medical, dental, and a health care spending account
- Life insurance and disability coverage
- Employee rewards through the Maple Points program
- Discount programs and memberships
- Employee and project referral bonuses
- Employee Assistance Program
- Career development and learning opportunities, including professional certifications