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Cozen O'Connor
Cozen O'Connor
1,001 – 5,000 Employees
B2BComplianceLegal
Cozen O'Connor is a global law firm serving businesses and individuals with legal guidance across litigation, corporate law, regulatory compliance, and related matters. Its multidisciplinary professionals work across industries to help clients address complex legal challenges through strategic counsel and representation.
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Billing Analyst in Boca Raton, FL (Hybrid)

Cozen O’Connor is seeking a Billing Analyst to review prebills, fee arrangements, and profitability for its private-client legal practice. The role supports accurate, timely billing and a clear client invoice experience.

USUnited StatesFLFlorida
$60,000 – $85,000 / year
HybridFull-timeMiddleSeniorEnglish RequiredBilling Specialist

Description

  • Conduct initial accuracy, completeness, and standards reviews of prebills for private-client services matters
  • Collaborate with paralegals and attorneys to refine time entries and narratives for clarity and client value
  • Ensure billing narratives accurately convey the scope, complexity, and value of estate planning, wealth preservation, probate, trust administration, and related services
  • Detect inconsistent billing, duplicate entries, and non-billable items before invoices are prepared
  • Monitor retainers and trust account balances, applying funds when appropriate
  • Verify that prebills comply with engagement terms, including hourly, flat-fee, capped, and alternative fee arrangements
  • Compare flat-fee and alternative-fee matters with budgets and alert attorneys to potential write-downs, excess time, or underbilling
  • Work with attorneys to address billing and profitability issues through data-informed analysis
  • Track unbilled time and bill-ready matters, following up to maintain scheduled billing cycles
  • Review matter and project updates in Litify and communicate relevant information to attorneys and paralegals
  • Act as the primary prebill review and billing-analysis contact for private-client services attorneys and paralegals
  • Supply approved billing details and instructions to the team that processes, generates, and issues invoices
  • Address billing questions from attorneys, paralegals, and clients and assist with invoice inquiries as directed
  • Evaluate billing data and work-in-progress reports for trends in realization, profitability, and billing cycle time
  • Contribute to efforts that improve billing efficiency, transparency, and the client experience
  • Document billing adjustments, attorney instructions, and client-specific billing requirements

Requirements

  • At least three years of law firm billing experience, or paralegal or legal assistant experience that regularly included time entry and prebill review
  • Practical knowledge of hourly and flat-fee billing structures
  • Experience using law firm time and billing platforms such as Expert, Nth Degree, and Laurel
  • Exceptional attention to detail and the ability to identify billing issues proactively through data analysis
  • Clear, confident communication skills when working with partners, attorneys, and staff
  • Discretion and sound judgment when handling confidential client financial information
  • Ability to manage competing priorities and meet deadlines without sacrificing accuracy
  • Bachelor’s degree or an equivalent combination of education and relevant experience

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