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Cozen O'Connor is a global law firm serving businesses and individuals with legal guidance across litigation, corporate law, regulatory compliance, and related matters. Its multidisciplinary professionals work across industries to help clients address complex legal challenges through strategic counsel and representation.
Legal Practice Assistant – Cozen O’Connor (Chicago Hybrid)
Support litigation and executive needs for Cozen O’Connor’s Emerging Data Privacy Trends Team. Handle court filings, calendars, documents, travel, and attorney support.
Description
- Draft and revise legal documents and correspondence, including court filings, memoranda, charts, and tables.
- Prepare and file documents electronically in state and federal courts.
- Review materials for spelling, grammar, and typographical errors.
- Coordinate litigation support tasks, including hearing and exhibit preparation, court reporter arrangements, courtesy copies, and transcript orders.
- Manage attorney calendars and arrange meeting preparation, confirmations, follow-up, and Microsoft Teams sessions.
- Arrange travel for assigned attorneys.
- Maintain client and office records in both electronic and paper formats.
- Enter schedules and deadlines in the firm’s docketing system.
- Compile and submit expense reimbursements and vendor invoices through Chrome River.
- Help close files in line with department procedures.
- Arrange client and guest gatherings, including breakfasts, lunches, and dinners.
- Book rooms for depositions and meetings, confirming video needs and attendance.
Requirements
- At least 5–7 years of legal and/or executive secretarial experience.
- Extensive working knowledge of software applications, preferably iManage/DeskSite/WorkSite, Word, PowerPoint, Excel, InTapp, Big Hand, Docket Enterprise, DTE, and Chrome River.
- Demonstrated experience with electronic court filings in state and federal courts.
- Electronic filing experience in Illinois, California, New York, Florida, and Pennsylvania state or federal courts.
- Advanced proficiency with Outlook, Teams, Excel, and Word, including Styles, Redlining, Adobe Pro, and PDF Docs4, or the ability to reach an advanced level with the firm’s software within a reasonable period.
- Typing speed of at least 60 words per minute.
- Strong attention to detail, organization, multitasking, and problem-solving skills.
- Excellent written and verbal communication skills, with the ability to interact professionally with clients, attorneys, and staff.
- Flexibility to support primary attorneys and other attorneys on the Emerging Data Privacy Trends Team.
- Must work in the office at least three days per week.
- High school diploma or equivalent.
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