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EY
EY
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EY is a global professional services firm offering audit, tax, consulting, and advisory expertise. Its teams help organizations address complex business challenges, strengthen trust in financial reporting and markets, and use data and technology to support transformation.

The firm provides services including corporate finance advisory, transaction strategy, and technology consulting. EY works with clients across areas such as healthcare, legal services, marketing, energy, finance, and government, with sustainability and innovation informing many of its solutions.

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Office Manager – Brussels (On-Site)

Manage daily workplace operations, facilities, meetings, and administrative services for EY’s Brussels office. Support the Global Public Policy team through supplier coordination, events, workplace procedures, and executive administration.

BEBelgiumOn-siteFull-timeMiddleSeniorEnglish RequiredFrench RequiredDutch RequiredAdministrative Assistant

Description

  • Oversee the office’s daily operations
  • Maintain a welcoming and professional workplace
  • Coordinate maintenance, repairs, deliveries, suppliers, and technical service providers
  • Organize and support internal meetings and events, covering room bookings, catering, logistics, visitors, and onsite arrangements
  • Serve as the contact for health and safety matters, building access, badges, keys, and office procedures
  • Work with colleagues and stakeholders across multiple offices
  • Deliver administrative and organizational support, including calendar management, meeting coordination, and travel planning
  • Assist leadership and broader teams with ad hoc administrative duties and office projects

Requirements

  • At least 4–5 years of experience in office management, executive assistance, facilities coordination, or a comparable broad administrative position
  • Fluent English and Dutch communication skills
  • Working knowledge of French
  • Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams
  • Comfort using digital workplace tools
  • Strong organizational ability with skill in balancing competing priorities
  • Careful attention to detail in a fast-moving workplace
  • Proactive, practical, and service-focused approach
  • Strong sense of ownership and accountability
  • Excellent interpersonal and stakeholder coordination skills
  • Willingness to work onsite five days each week

Benefits

  • Company-provided iPhone and subscription
  • Health insurance coverage
  • Pension plan
  • Meal vouchers
  • Eco vouchers
  • Flexible working hours
  • Possibility to work from home several days per week
  • Structured onboarding program
  • Broad training opportunities
  • Coaching from a counselor
  • Defined career progression and career guidance
  • Training in artificial intelligence and access to integrated AI systems
  • Team activities
  • Companywide events
  • Monthly after-work gatherings
  • Access by public transport and/or car
  • Parking facilities
  • Electric vehicle charging stations

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