Clarity Clinic is a Chicagoland mental health provider delivering psychiatric and therapeutic care across multiple locations. Its services include talk therapy, medication management, psychological testing, partial hospitalization and intensive outpatient programs, and Transcranial Magnetic Stimulation (TMS), with care available in person and virtually. The clinic supports adults and teens through personalized, evidence-based treatment from psychiatrists, physician assistants, nurse practitioners, psychologists, and licensed therapists.
Controller at Clarity Clinic — Illinois Remote
Lead accounting operations for Clarity Clinic’s multidisciplinary mental healthcare practice, including close management, GAAP reporting, controls, audit, tax, and payroll accounting. Full-time remote position for candidates based in the United States.
Description
- Manage the monthly, quarterly, and annual close calendar, assigning tasks, reviewing work, and ensuring timely completion.
- Prepare and review journal entries, accruals, reconciliations, and supporting schedules.
- Prepare monthly financial statements for each legal entity and on a consolidated basis, including budget and prior-period variance analysis.
- Provide the reviewed close package to the Vice President of Finance within the agreed timeframe after month end.
- Maintain the chart of accounts, general ledger entity structure, and departmental and site reporting segments.
- Design, document, and maintain internal controls over financial reporting.
- Keep accounting policies and procedures current and documented.
- Research and document GAAP accounting positions, including revenue recognition, leases, and provider compensation accruals.
- Assess control deficiencies and reporting risks, then recommend corrective actions to the Vice President of Finance.
- Lead the annual financial audit or review, including PBC materials, schedules, and responses to auditor questions.
- Coordinate federal, state, and local tax filings with external tax advisors.
- Maintain fixed asset, lease, and debt schedules along with related disclosures.
- Help ensure financial operations comply with applicable laws and regulations.
- Oversee accounts payable, vendor onboarding, expense reimbursements, and corporate card reviews.
- Complete and review daily and weekly cash reconciliations while supporting short-term cash forecasting.
- Manage payroll accounting, including entries, accruals, multi-entity allocations, and reconciliations.
- Work with Billing and Reimbursement on cash receipts, patient refunds, and allowance and reserve estimates.
- Support the annual budgeting process and periodic reforecasts led by the Vice President of Finance.
- Develop and maintain financial models and ad hoc analyses.
- Partner with the FP&A Manager to reconcile operational reporting with financial results.
- Manage the accounting system of record and its integrations.
- Retrieve and validate payroll and headcount information from Rippling.
- Reconcile financial data from AdvancedMD.
- Implement process automation that accelerates close activities and reduces manual work.
- Report to the Vice President of Finance and collaborate with Billing and Reimbursement, Operations, People, and site leadership.
Requirements
- Bachelor’s degree in accounting, finance, or a related discipline.
- At least six years of progressive accounting experience, including two or more years managing a full-cycle month-end close.
- Proven responsibility for preparing financial statements under GAAP.
- Experience developing and maintaining financial controls in a multi-entity or multi-site organization.
- Advanced Excel proficiency, including complex formulas, pivot tables, and financial model construction.
- Experience managing an external audit or financial review.
- CPA credential or active CPA candidacy is preferred.
- Experience in healthcare, behavioral health, or multi-site professional services is preferred.
- Previous supervision of accounting personnel is preferred.
- Experience with payroll accounting in a complex, multi-job-code environment is preferred.
- Experience with an accounting system conversion or close-process redesign is preferred.
- Ability to support compliance with applicable requirements, including Illinois privacy and data security laws.
- Clear, professional communication skills for working with leaders, colleagues, and external partners.
- Ability to work effectively with accounting, payroll, and reporting systems.
- People-management skills, including setting expectations, reviewing work, developing employees, and managing performance.
- Ability to communicate effectively in person and by phone, and to regularly stand, walk, sit, and use a keyboard; occasional lifting or moving of up to 25 pounds is required.