Action Agenciamento de Cargas Ltda is a Brazilian logistics and freight forwarding company serving industrial and commercial customers with international and domestic cargo solutions. Founded in 2005, it coordinates air, sea, and road transport alongside customs brokerage, warehousing, cargo consolidation, distribution, insurance, and specialized logistics for complex projects. The company operates across multiple continents through offices in Brazil and a presence in Miami, with services shaped by compliance standards including ISO 9001, OEA, and IATA.
Administrative and Finance Assistant (Hybrid, São Paulo)
Support accounting and finance activities for an international freight-forwarding operation, including invoicing, receivables, payables, foreign exchange, and banking documentation. The hybrid role involves coordination with customers, overseas agents, carriers, and the U.S. branch.
Description
- Support accounting activities for freight-forwarding operations
- Review invoices from internal teams, agents, carriers, and other suppliers
- Validate systems and documentation for invoice approvals and international customer billing
- Maintain accounts receivable reports and track overdue and upcoming payments
- Follow up with international customers and agents while maintaining payment records
- Examine accounts payable statements for missing documents, duplicates, and amount discrepancies
- Prepare and circulate daily foreign exchange rates
- Provide closing and foreign exchange variance information for Financial Analyst review
- Maintain records and documentation for banking transactions
- Monitor the Accounting inbox, classify requests, and direct them to the appropriate teams
- Update pending-process reports and coordinate follow-up with responsible teams
- Maintain organized records of invoices, receipts, statements, and related financial documents
- Communicate with international agents, carriers, customers, and the U.S. branch
Requirements
- Completed or in-progress undergraduate studies in Business Administration, International Trade, Accounting, Economics, Financial Management, or a related discipline
- Basic understanding of accounts payable, accounts receivable, and billing processes
- Proficiency with Excel, spreadsheets, and business systems
- English proficiency for reading and basic financial communication with international customers and agents
- Strong organization, attention to detail, clear communication, accountability, and deadline-tracking skills
- Availability from 8:30 a.m. to 6:00 p.m.
- Knowledge of or experience with foreign exchange closing may be assessed during screening but is not required
Benefits
- Dental insurance
- Life insurance
- Food allowance
- Transportation allowance
- Meal allowance
- Health insurance
- Two remote-work days per week