Ware Malcomb
Ware Malcomb
Ware Malcomb is a multidisciplinary design and consulting firm providing architecture, planning, interior design, civil engineering, branding, and building measurement services. Founded in 1972, the company works with corporate, commercial, residential development, and public-sector clients on projects spanning office, industrial, science and technology, healthcare, retail, and institutional environments. Its international office network extends across the United States, Canada, Mexico, and Brazil.

Senior Contracts Manager - Mexico City Hybrid

Manage contract negotiations, agreement reviews, insurance compliance, and collections for Ware Malcomb’s commercial real estate design services. Partner with legal counsel, project teams, clients, and brokers to support effective contract administration.

Description

  • Lead contract negotiations with clients and consultants to secure workable, mutually acceptable terms
  • Review and redline professional services agreements, flagging potential issues within a 48-hour turnaround
  • Collaborate with external legal counsel on the review and redlining of client-provided agreements
  • Assess contractual concerns and recommend appropriate steps toward resolution
  • Join negotiation teams to define contract terms, conditions, and alternative clause options
  • Track contract progress and coordinate with project teams and clients to secure executed agreements
  • Review and manage signatures for NDAs, consent forms, and assignment documents
  • Manage the renewal and filing process for active Certificates of Insurance
  • Work with the insurance broker to address coverage questions and deficiencies
  • Partner with the legal team on demand letters, liens, and collection actions involving overdue accounts
  • Create and deliver training that promotes consistent contract procedures across project teams
  • Support strategic planning, improve Contracts group operations, assess resource requirements, and foster staff development

Requirements

  • Demonstrated experience redlining professional services agreements
  • Background reviewing and negotiating contract documentation
  • Capacity to work effectively in a fast-paced setting while managing competing deadlines
  • Strong written, verbal communication, and client service abilities
  • Working knowledge of standard legal terminology
  • Highly organized, self-directed, and attentive to detail
  • Ability to independently prioritize multiple assignments and deliver expected outcomes on schedule
  • Strong interpersonal skills with the ability to collaborate across organizational levels
  • Proficiency with Microsoft Office applications
  • Experience with Deltek Vantagepoint is advantageous
  • Bachelor’s degree in business, accounting, finance, or a related field is preferred

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