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Duke Careers
Duke Careers
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Duke Careers is a platform connected to Duke University that brings together resources, stories, and interviews highlighting the institution’s history, achievements, and future direction. Established in 1924, the platform supports engagement with Duke alumni and the wider community while exploring the impact of education and leadership across education, healthcare, and consulting.
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Grants and Contracts Administrator - Durham, NC Hybrid

Support Duke University engineering research by managing grant proposals, sponsored-project finances, compliance, subawards, and award closeout.

USUnited StatesNCNorth Carolina
$61,026 – $98,838 / year
HybridFull-timeMiddleSeniorEnglish RequiredAdministration

Description

  • Collaborate with faculty investigators and university stakeholders across the sponsored-research project lifecycle
  • Support the preparation and submission of grant and contract proposals
  • Help maintain compliance with sponsor and university requirements
  • Monitor project finances and advise on practices that support successful research outcomes
  • Manage sponsored-project portfolios across pre-award and post-award activities
  • Create proposal budgets and accompanying justifications
  • Assemble and review application materials, including biosketches, supporting documents, and sponsor forms
  • Review funding announcements and requests for proposals, communicating requirements, restrictions, and deadlines
  • Route proposals through university systems and coordinate approvals and institutional signatures
  • Advise faculty on budget updates and proposal changes
  • Track proposal progress and communicate compliance, protocol, and submission requirements to principal investigators
  • Review expenditures against sponsor guidelines, award restrictions, and university policies
  • Reconcile project accounts and assess monthly financial activity
  • Prepare financial reports and forecasts, and provide recommendations to faculty investigators
  • Investigate financial discrepancies and coordinate corrective actions
  • Apply federal regulations, sponsor requirements, and university policies to project administration
  • Review and process cost transfers and budget changes
  • Support effort-allocation administration
  • Maintain project records and supporting documentation
  • Coordinate subaward agreements and subrecipient monitoring activities
  • Facilitate award modifications, rebudgeting requests, and other project changes
  • Coordinate award closeout activities
  • Prepare reports and analyses for departmental leadership

Requirements

  • Bachelor's degree
  • Complete Duke's Research Administration Academy (RAA) certification within the required timeframe if not already certified
  • Ability to analyze data and draw conclusions
  • Ability to organize and prioritize multiple tasks and deadlines
  • Strong written and verbal communication skills
  • Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Access
  • Maintain the required Research Administration Academy (RAA) certification
  • Ability to learn and adjust to changing technologies, systems, and research-administration regulations
  • Ability to produce financial and analytical reports and present recommendations to stakeholders
  • Residence in a Duke University-approved state
  • Availability for periodic in-person team meetings, training, and departmental activities
  • At least three years of progressively responsible experience coordinating complex administrative, financial, or compliance processes
  • Experience administering grants and contracts in higher education, research, healthcare, or a similar setting
  • Experience managing a portfolio of complex sponsored projects
  • Knowledge of federal regulations governing sponsored research
  • Knowledge of grant and contract administration, budgeting, and financial reporting
  • Experience with research administration systems such as SPS, R3, or comparable platforms
  • Understanding of effort allocation, cost principles, and compliance requirements for federally funded awards
  • Knowledge of Duke University research administration policies, procedures, and processes
  • Ability to interpret sponsor guidance and clearly communicate requirements to faculty and research staff

Benefits

  • Comprehensive medical and dental coverage
  • Generous retirement benefits
  • Family-oriented and cultural programs

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