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IQM Quantum Computers develops superconducting quantum computers for research laboratories, supercomputing centers, and industrial applications. Headquartered in Espoo, Finland, the company combines quantum hardware engineering with an application-specific co-design approach intended to help customers pursue practical quantum advantage. Founded in 2018, IQM has grown to more than 280 employees and operates across Europe and Singapore, with teams in cities including Munich, Madrid, and Paris.
Executive Assistant to the CTO – IQM Quantum Computers, Finland (Hybrid)
Support IQM Quantum Computers’ CTO and technology leadership team in a hybrid Finland-based role. Coordinate calendars, travel, events, conferences, and administrative operations for a global quantum-computing company.
Description
- Support IQM’s technology leadership team, with a primary focus on the CTO
- Manage calendars across multiple time zones and coordinate meetings with internal and external stakeholders
- Resolve scheduling conflicts independently
- Arrange and manage international travel, including flights, hotels, and visas
- Support events with more than 100 participants
- Coordinate logistics for conferences, consortiums, and visits
- Support executives participating in external events
- Organize visits and meetings at IQM premises
- Coordinate meetings and workshops, prepare agendas, and document follow-up actions
- Maintain shared folders and related documentation
- Assist with contract administration, expense reporting, and confidential initiatives
- Coordinate the preparation, review, and approval of materials for technical conferences
- Use AI and tools including Microsoft 365, Teams, Zoom, Jira, DocuSign, and Acubiz
- Improve internal administrative processes as the company grows
- Enable collaboration among teams, partners, and stakeholders worldwide
Requirements
- At least approximately three years of experience in a comparable Executive Assistant role
- Experience in technology companies, ideally within a global and growing organization
- Experience managing calendars, scheduling meetings, and preparing agendas
- Experience arranging travel and supporting large-scale events
- Ability to adapt to a dynamic, fast-paced environment, make prompt decisions, and shift priorities when needed
- Familiarity with Zoom, Teams, Slack, and Microsoft Office tools
- Fluent English communication skills
- Finnish or German language skills are considered an advantage
Benefits
- Hybrid work model with approximately 50% office and 50% remote work, if preferred
- Flexible working hours
- Access to the IQM Learning Hub
- Access to LinkedIn Learning
- Team-based learning and development budget
- Flat hierarchy with direct access to leadership
- Opportunities to publish papers, run hackathons, and contribute to the quantum ecosystem
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