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University of Arkansas System
University of Arkansas System
ConsultingEducationHealthcare
The University of Arkansas System is a statewide public university system supporting educational access, research, healthcare, and community service across Arkansas. Established in 1871, it brings together universities, community colleges, and specialized institutions that contribute to the state’s economic, educational, and cultural development. The system’s work spans teaching, discovery, administration, and public engagement, guided in part by its Transformation 2025 strategic plan. Its broad network creates opportunities for people interested in contributing to higher education and the many services its institutions provide.
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Administrative Coordinator, Pediatrics

Provides administrative support to UAMS Pediatrics Primary Care and Clinical Informatics. Coordinates schedules, credentialing, purchasing, events, records, and daily office operations.

USUnited StatesOn-siteFull-timeMiddleSeniorEnglish RequiredAdministrative Assistant

Description

  • Support the Department of Pediatrics’ Primary Care and Clinical Informatics sections with administrative tasks.
  • Coordinate office activities with the Office Manager and professional staff across multiple units.
  • Submit clinic changes to ACH to update physician schedules and maintain tracking spreadsheets.
  • Collect credentialing information for Primary Care and Clinical Informatics faculty.
  • Update faculty profiles for Primary Care and Clinical Informatics on the UAMS website.
  • Assist with travel arrangements, expense reimbursements, and general purchasing.
  • Maintain and track IT inventory.
  • Manage daily office operations, including mail, faxes, filing, copier readings, eFund reports, IT and maintenance tickets, workspace organization, and kitchen supplies.
  • Request departmental security access to software and shared drives and folders.
  • Escort candidates and students across campus.
  • Prepare conference rooms and coordinate meetings.
  • Carry out other duties as assigned.

Requirements

  • Required education and experience: a bachelor’s degree plus two years of general administrative office support, an associate’s degree plus four years, or a high school diploma or GED plus six years.
  • Work in an organized, detail-focused, and efficient manner.
  • Communicate effectively and build strong working relationships, both orally and in writing.
  • Solve problems and meet deadlines in a fast-paced environment.
  • Work independently and collaboratively as part of a team.
  • Handle sensitive company, financial, and personnel records with confidentiality and integrity.
  • Use Microsoft Office proficiently, especially Word, Excel, PowerPoint, Outlook, and calendar tools.
  • Visa sponsorship is unavailable.
  • Provide proof of legal authorization to work in the United States on the first day of employment.
  • Provide three professional references.

Benefits

  • Medical, dental, and vision plans are available for qualifying employees and their families.
  • Holiday, vacation, and sick leave.
  • Undergraduate tuition discounts for staff and dependents.
  • UAMS matching contributions of up to 10%.
  • Basic life insurance coverage up to $50,000.
  • Career training and educational opportunities.
  • Merchant discounts.
  • Concierge prescription delivery at the main campus for prescriptions filled through the UAMS pharmacy.

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