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MDS Group
MDS Group
1,001 – 5,000 Employees
ConsultingInsuranceLogistics
MDS Group is a multinational insurance broker and risk-management advisory firm serving businesses and individuals across Brazil, Portugal, Angola, Mozambique, Chile and Spain. With more than 35 years of experience, the company provides corporate and personal insurance, reinsurance, claims support and specialized risk consulting. Its digital platforms, Proximity and Health Link, support insurance and employee health management. MDS Group is part of the Ardonagh Group and combines brokerage expertise with tailored coverage and strategic risk guidance.
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Administrative Assistant – Occupational Health Account Management

Provide administrative support for occupational health examinations, medical certificates, and health management systems at MDS Group, an insurance brokerage, benefits provider, and risk consultancy.

BRBrazilHybridFull-timeMiddleSeniorPortuguese RequiredAdministrative Assistant

Description

  • Coordinate pre-employment, periodic, return-to-work, occupational risk change, and termination health examinations
  • Monitor deadlines for periodic examinations and legally required programs through spreadsheets, the SOC system, and alerts
  • Maintain client records in SOC by importing, reviewing, and consolidating spreadsheet data
  • Coordinate with accredited providers to arrange appointments, confirm attendance, and obtain digital medical records
  • Ensure Occupational Health Certificates (ASOs) are issued within established deadlines
  • Assist with coordinating technical visits for clients
  • Manage medical certificates and absence records from receipt and review through system registration
  • Coordinate with the occupational physician to guide clients and follow up on cases
  • Help prepare periodic client-company meetings, including agendas, reports, and supporting materials
  • Coordinate with internal teams to resolve open items for client companies
  • Handle other departmental duties assigned by management

Requirements

  • Completed high school education
  • Administrative experience, preferably in occupational health
  • Proficiency with Microsoft Office, particularly Excel
  • Clear and courteous written and verbal communication when assisting internal and external clients
  • Strong organization, accountability, and attention to detail
  • Familiarity with occupational health management platforms such as SOC is preferred

Benefits

  • Health and dental coverage
  • Life insurance
  • Meal voucher
  • Transportation voucher
  • Profit-sharing plan (PLR)
  • Wellhub membership
  • Wellz benefit
  • Extended maternity and paternity leave
  • Apoio Pass assistance program for employees and dependents
  • Day off
  • Discounts on personal insurance policies, including auto, life, home, travel, and other coverage

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