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Wells Fargo
Wells Fargo
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Wells Fargo is a multinational financial services company operating across banking and related financial products. Its hiring landscape includes opportunities for early-career professionals, experienced specialists, and leaders, with an emphasis on collaboration, innovation, and an inclusive workplace culture. The company also highlights development programs designed to support career progression across its broad workforce.
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Senior Administrative Assistant - Phoenix Hybrid

Support Wells Fargo’s Regional Coach team within the National Branch Network through complex administrative operations, reporting, scheduling, and business initiatives.

USUnited StatesAZArizonaHybridFull-timeSeniorEnglish RequiredAdministrative Assistant

Description

  • Mentor less experienced administrative assistants and contribute to overall team effectiveness
  • Gather information, prepare moderately complex reports, and reconcile routine general ledger lines or expense accounts
  • Handle complex administrative, transactional, operational, and customer support responsibilities
  • Deliver professional administrative support by coordinating meetings, tracking deliverables, and retrieving routine reports
  • Direct callers as appropriate and respond to questions about business unit policies and procedures
  • Apply subject matter expertise while explaining administrative procedures to less experienced staff
  • Supervise and assist managers with reporting and customer or business documentation
  • Coordinate with the Administrative Assistant team, functional areas, and internal peers on routine administrative work
  • Assist experienced leaders with daily administrative responsibilities and collaborate with leaders across the organization

Requirements

  • At least two years of administrative support experience, or equivalent experience demonstrated through work, training, military service, education, or a combination of these
  • Experience in the financial services industry
  • Ability to manage changing travel itineraries, schedule events, support internal and external presentations, accurately process expense reimbursements, and manage a busy calendar and appointments
  • Experience onboarding new hires
  • Ability to coordinate logistics for offsites and business operations events
  • Ability to follow applicable policies, procedures, and regulations
  • Ability to handle confidential information professionally
  • Advanced proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
  • Strong proficiency in drafting and proofreading documents with accurate grammar, punctuation, and spelling
  • Highly motivated, proactive, and adaptable, with the ability to lead oneself and others through change
  • Ability to prioritize tasks, meet deadlines, achieve goals, and work under pressure in a dynamic, complex environment
  • Ability to provide strong customer service through active listening and appropriate responses
  • Ability to work effectively both independently and as part of a team
  • Demonstrated leadership in identifying and implementing process improvements and sharing best practices to strengthen team effectiveness
  • Excellent verbal, written, and interpersonal communication skills
  • Must not require visa sponsorship

Benefits

  • Hybrid work schedule
  • Equal opportunity employment
  • Medical accommodations available during the application or interview process
  • Drug-free workplace

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